Administrative Assistant at Atra: Center for Rabbinic Innovation

Job description

Administrative Assistant Atra: Center for Rabbinic Innovation Location: NYC - Hybrid, 2+ days per week in person Compensation: $50,000-$55,000, commensurate with experience Reports to: Chief of Staff Status: Full-time Working at Atra means joining a lean, dynamic team committed to strengthening rabbinic leadership and supporting a thriving Jewish future. Atra equips rabbis with practical tools, adaptive strategies, and community support to meet the evolving needs of the Jewish world. Through cohort-based programs, learning initiatives, and field-building work, we help rabbis lead with vision, resilience, and impact. Atra is fiscally sponsored by Hillel International. Our team is primarily based in the New York City area, with a hybrid work model that includes regular in-person collaboration and occasional travel. Key Responsibilities Executive Office Support & Coordination • Coordinate complex scheduling and calendar management for the Executive Director, including donor meetings, partner meetings, board and committee meetings, and speaking engagements • Coordinate travel arrangements, itineraries, and logistics for the Executive Director • Help manage Executive Office communications and correspondence, including organizing emails, drafting communications, and supporting timely follow-up • Maintain organized systems for Executive Office materials, scheduling, records, and information management Development, Donor & Board Support • Coordinate logistics and scheduling for donor meetings, stewardship activities, and external relationship-building opportunities • Assist with preparation of donor briefs, meeting materials, and follow-up materials • Support the Development team with administrative tracking, record maintenance, and fundraising-related materials • Provide administrative support for board and committee meetings Organizational Operations & Office Administration • Monitor and manage Atra's general organizational inbox, responding to routine inquiries and routing requests appropriately • Process invoices, reimbursements, and other administrative transactions • Coordinate office operations, including supply ordering and vendor relationships • Support the planning and coordination of staff events and organizational gatherings • Maintain shared organizational records, files, and administrative resources Who You Are • 1+ years of relevant experience • Technologically savvy; experience with Google Workspace, Slack, Asana, Outlook, or Ramp is a plus • Comfortable and discreet handling confidential information • Strong writing and editing skills • Ability to prioritize and manage multiple tasks with competing deadlines • Interest in contributing to a growing, mission-driven Jewish nonprofit Benefits include access to health, dental, and vision insurance; commuter/HSA/FSA options; unlimited vacation days; professional development opportunities; and a flexible hybrid NYC work setup. Atra is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.