Administrative Coordinator – Real Estate Management

Position Summary

Local firm seeking a friendly, organized, and solution-oriented Administrative Coordinator to join our property management team. This full-time position offers flexibility while requiring a strong commitment to supporting the daily operations of the office. The ideal candidate enjoys working with people, takes ownership of issues, and is committed to finding practical solutions while delivering exceptional customer service.

Key Responsibilities

• Reconcile bank accounts and maintain accurate financial records.

• Manage, track, and certify all DOB and HPD violations, ensuring timely compliance.

• Serve as the primary office contact for building superintendents, providing support and coordinating solutions to day-to-day property issues.

• Communicate professionally with tenants, vendors, contractors, and city agencies.

• Coordinate repairs, inspections, permits, and compliance documentation.

• Maintain organized property records and prepare administrative reports.

• Support management with general office administration and special projects.

Qualifications

• Experience in property management or real estate administration preferred.

• Knowledge of DOB and HPD regulations and compliance procedures.

• Strong organizational, computer, and communication skills.

• Exceptional customer service with a positive, professional attitude.

• Positive, energetic, and solution-oriented mindset with a “can-do” approach.

• Ability to multitask, prioritize, and work effectively in a fast-paced environment.

Position Details

• Full-time position with flexibility based on operational needs.

• Competitive salary commensurate with experience.

To Apply

Please email your resume to [email protected].

Only candidates selected for an interview will be contacted.