Executive Assistant/Junior COO

Position Overview

We are seeking a highly organized, intelligent, and hands-on Executive Assistant / Junior COO to work closely with the owner and take ownership of day-to-day project execution. This role requires someone with strong problem-solving skills, excellent people skills, and the ability to manage multiple moving parts while keeping projects on track.

The ideal candidate is proactive, detail-oriented, financially sharp, and capable of taking ownership of projects from start to finish. The goal is to move projects forward efficiently, overcome obstacles, control costs, and maximize profitability.

Responsibilities

• Project Execution: Take ownership of approximately 90% of project-related tasks, including loans, planning, approvals, financing, contracts, and property management.

• Task & Follow-Up Management: Maintain a running list of tasks and priorities from the owner, follow up consistently, and ensure open items are completed on time.

• Project Coordination: Push projects and team members forward to ensure tasks are completed quickly and efficiently, while maintaining strong relationships with vendors, subcontractors, and outside parties.

• Negotiation & Cost Control: Negotiate pricing and contract terms to secure the best possible costs and protect project profitability.

• Problem Solving: Identify obstacles, resolve issues, and find practical solutions to keep projects moving.

• Executive Support: Assist the owner with key decisions, strategy, and complex problem-solving, while helping translate decisions into action.

• Communication & Relationship Management: Handle general communication, difficult requests, and sensitive conversations with vendors, subcontractors, and other stakeholders.

• Project Ownership: Oversee outstanding tasks, deadlines, and project details to ensure nothing falls through the cracks.

Qualifications

• Previous professional work experience required.

• Highly organized and detail-oriented, with the ability to identify errors and catch things others may miss.

• Strong mathematical and analytical abilities.

• Excellent interpersonal and communication skills.

• Strong negotiation and problem-solving skills.

• Smart, resourceful, and able to make sound decisions.

• Ability to manage multiple projects and priorities independently.

• Proactive personality with a strong sense of ownership, accountability, and follow-through.