HR Reporting Specialist (Non-Profit)

Job Description
AHRC NYC is seeking an HR Reporting Specialist. The HR Reporting Specialist plays an essential role in supporting the agency’s workforce operations by pulling, organizing, and preparing HR‑related data from UltiPro (UKG Pro) and other systems. This position ensures that workforce reports and dashboards are accurate, timely, and consistent with the agency’s established methods for interpreting data within a nonprofit environment.

Schedule: Monday through Friday 9AM-5PM....35 hours per week (in-office).

ESSENTIAL RESPONSIBILITIES

Pulls, organizes, and prepares recurring and ad hoc workforce reports from UltiPro and other HR‑related systems.
Uses Excel and Power BI (or similar BI tools) to structure, visualize, and present workforce data in clear, accessible formats.
Ensures the accuracy, consistency, and completeness of workforce data used for internal reporting, compliance requirements, and operational decision‑making.
Supports HR leadership by providing workforce information related to staffing levels, recruitment and retention trends, labor utilization, and other key indicators.
Develops and maintains basic dashboards and visual reports that help leadership understand workforce patterns and emerging issues.
Maintains reporting schedules and ensures timely submission of workforce‑related reports required by funders, auditors, regulators, and internal stakeholders.
Works with HR, Payroll, Finance, and Program leaders to clarify data needs and ensure alignment with established workforce reporting practices.
Identifies data inconsistencies or gaps and communicates issues to HRIS or IT staff for resolution.
Contributes to efforts aimed at improving workforce reporting processes and strengthening data reliability across the agency.
Conducts additional tasks as needed.
Qualifications
Bachelor’s degree and at least 2–3 years of experience working with HR data, reporting, or administrative data tasks.
Hands‑on experience pulling and preparing reports from UltiPro (UKG Pro) or a comparable HRIS platform.
Advanced Excel skills, including pivot tables, lookups, formulas, data cleaning, and formatting.
Experience using Power BI or similar BI tools to create basic dashboards or visual reports.
Demonstrated accuracy and attention to detail when working with large datasets.
Strong analytical skills and understanding of how workforce information supports agency-wide decision-making.
Clear communication skills, with the ability to present data in straightforward, understandable formats, both verbally and in written reports.
Strong organizational skills and the ability to manage multiple reporting deadlines.
Willingness to learn and apply the agency’s nonprofit‑specific methods for interpreting workforce data.
Experience working with cross‑functional teams is preferred.
Additional Information
Benefits:

Low cost, high quality Medical Insurance (single & family plans)
403(b)
403(b) match
Dental insurance
Paid Training
Employee discount
Flexible Savings account
Life insurance
Paid time off (sick, personal and vacation)
Professional development assistance
Referral program
Tuition reimbursement
Vision insurance