Accounts Payable Associate

Who you are:

The Accounts Payable Associate is responsible for processing vendor invoices accurately and efficiently for multiple entities and locations. This role works closely with restaurants and location managers, vendors, and the accounting team to ensure invoices are properly coded, documented, and submitted for approval in a timely manner.

You are organized, detail-oriented, comfortable working with a high volume of invoices, and able to manage multiple priorities while maintaining accurate and confidential financial records.

You have a dependable, proactive approach to work, with the ability to follow through on outstanding items and work independently as well as part of a team.

What you’ll do:

Consistently deliver a culture of Enlightened Hospitality to all stakeholders
Receive, review, and process vendor invoices for multiple entities and locations, including food and beverage vendors
Verify invoice accuracy, supporting documentation, pricing, and proper coding before submitting invoices for approval
Code invoices to the appropriate general ledger accounts, departments, and locations
Enter and maintain invoices in NetSuite and accounts payable platforms such as Ecotrak, Craftable, or similar systems
Monitor invoice approval workflows and follow up with managers and departments on outstanding approvals
Research and resolve invoice discrepancies, duplicate invoices, missing documentation, and vendor billing questions
Communicate with vendors regarding invoices, account statements, credits, and payment status
Reconcile vendor statements and follow up on outstanding invoices and discrepancies
Coordinate vendor onboarding by verifying vendor information, obtaining W-9 forms and payment details, and ensuring vendor records are complete before setup
Maintain accurate vendor records and update vendor information as needed, following established company procedures
Support month-end and year-end close activities, including identifying outstanding invoices and assisting with accounts payable accruals, as needed
Work with the Accounting and Operations teams to resolve issues and improve invoice-processing procedures
Handle confidential financial information with discretion and follow established company policies and procedures
Perform other related duties as needed to support the accounting team

What we need from you:

3–5 years of experience in accounts payable or a related accounting role
High school diploma or equivalent required; a degree in Accounting, Finance, Business, or a related field preferred
Experience with NetSuite ERP preferred
Experience with Craftable, or similar ERP invoice-processing platforms required
Proficiency in Microsoft Office, particularly Excel and Outlook
Strong organizational skills and attention to detail
Ability to manage a high volume of invoices across multiple entities and locations while meeting deadlines
Good communication and problem-solving skills, with the ability to work effectively with vendors, managers, and internal teams
Ability to maintain accurate, confidential, and well-organized records

What you’ll get from us:

At Union Square Hospitality Group, extending Enlightened Hospitality is at the heart of everything we do. We believe our people are our greatest ingredient. Joining our team means becoming part of a culture rooted in care, creativity, and growth. As an Accounts Payable Associate, you’ll enjoy:

Competitive pay: Annual compensation of $70,000 - $75,000 with eligibility for a bonus
Comprehensive health coverage: Medical, dental, and vision insurance, plus flexible spending options for healthcare and dependent care
Time to recharge: Generous paid time off and paid parental leave to support life outside of work
Investing in your future: A matched 401(k) plan to help you grow long-term savings
Peace of mind: Life insurance, employee assistance programs, and exclusive access to primary care, mental health, and other wellness services.
Support in times of need: Access to the USHG HUGS Employee Relief Fund, offering direct assistance to team members facing unexpected hardship
Hospitality perks: Annual dining credit and a 51% dining discount across the entire USHG family of restaurants
Convenience & flexibility: Pre-tax commuter benefits for transit and parking
Growth and community: Opportunities for learning, mentorship, and collaboration with some of the most passionate people in hospitality.

Putting Enlightened Hospitality into Practice

Integral to our culture are our six behaviors. Our behaviors guide how we work together.

We play to win with humble swagger. Hospitality is a team sport where everyone deserves an opportunity to thrive and belong
Turn over the rocks and always be connecting dots to build uplifting experiences and relationships
Center the salt shaker with an unwavering commitment to excellence and the values that matter most
Write a great next chapter. The road to success is paved with mistakes well-handled
Bring a charitable assumption and err on the side of generosity
Leave our campsite better than we found it; always responsible for the impact of our wake