Full Charge Bookkeeper

Role Summary
Watch Duty is hiring a Full-Charge Bookkeeper to own our books and payroll from end to end. This is a hands-on, individual contributor role with no direct reports. You will do the work yourself: recording and reconciling transactions in QuickBooks Online, managing AP and AR, running the monthly close, and administering multi-state payroll in Rippling. You will partner closely with the Senior VP of Business Operations and our outside CPA, and you will be the go-to person for payroll and expense questions across a fully remote team.

The ideal candidate is a detail-driven, self-directed bookkeeper who takes pride in clean books, on-time payroll, and well-documented processes.

Key Responsibilities
Bookkeeping and Month-End Close

Own day-to-day bookkeeping in QuickBooks Online, including transaction recording, the general ledger, and the chart of accounts.
Manage full-cycle accounts payable and accounts receivable, including vendor bills, enterprise partner invoicing, and collections follow-up.
Reconcile bank, credit card, and Ramp accounts monthly, and review Ramp transactions, receipts, and reimbursements for accurate coding.
Run the monthly close, including accruals, prepaids, and fixed asset schedules, and prepare the P&L, balance sheet, and cash flow statement.
Record donations and grants accurately and track restricted funds in line with nonprofit accounting standards.
Prepare schedules and documentation for the annual audit, Form 990, and other filings in partnership with our outside CPA and auditor.

Payroll and Compliance

Own the payroll cycle in Rippling, including preparing, reviewing, and submitting each payroll accurately and on time.
Process new hires, terminations, compensation changes, deductions, and garnishments.
Manage multi-state payroll tax registrations, filings, and compliance for a distributed workforce.
Reconcile payroll, benefits deductions, and 401(k) contributions to the general ledger.
Manage year-end payroll and vendor reporting, including W-2s and 1099s.
Systems and Process

Maintain the integrations and data flow between Rippling, Ramp, and QuickBooks Online.
Document bookkeeping and payroll procedures and strengthen internal controls as the organization grows.
Serve as the point of contact for employee payroll and expense questions via Slack.

Qualifications
5+ years of full-charge bookkeeping experience, including ownership of payroll.
Hands-on experience processing multi-state payroll and managing payroll tax compliance.
Advanced proficiency in QuickBooks Online.
Experience administering payroll in Rippling.
Experience with Ramp for expense and spend management.
Proficiency in Google Workspace (especially Google Sheets) and Slack.
Strong working knowledge of accrual accounting, account reconciliations, and month-end close.
Exceptional attention to detail and the ability to handle confidential information with discretion.
Self-directed and comfortable working as the sole bookkeeper in a remote environment.