Executive Assistant

About the Role
As our Executive Assistant, you’ll work primarily with Minerva’s CEO and support our two other co-founders as needed. Minerva builds AI agents that take operational work off marketing teams, and this role does the same for our founders: you’ll own their calendars, inboxes, travel and investor follow-ups, make judgment calls on their behalf, and use AI to keep getting faster. It’s a high-trust seat with a close view of how an early-stage AI company gets built.

You’ll report to our Chief of Staff and work from our beautiful Brooklyn office five days a week.

What you’ll do:
Own calendar management across all three founders, deciding what gets accepted, declined or moved when priorities compete.

Manage the founders’ inboxes, including triaging, drafting responses and flagging what needs their attention.

Coordinate complex travel arrangements, including flights, accommodations, and itineraries.

Keep investor follow-ups on track and on the calendar.

Adjust priorities dynamically in response to the fast-paced and evolving needs of a growing company

Plan events of every size, including team dinners, all-hands, company offsites and the logistics for board meetings.

Run the office and manage budgets, expenses and vendor relationships.

Use AI and automation to take repetitive work off your plate and the founders’.

Take on occasional personal tasks and errands so the founders can stay focused.

Ideal Qualifications
Experience as an Executive Assistant or in a comparable role, ideally supporting more than one executive

Experience in a start-up, high-growth, or entrepreneurial organization is highly desirable

Proven ability to manage complex calendars, shifting priorities, and multiple high-priority work streams

Strong organizational instincts and exceptional attention to detail. You anticipate what’s needed and ensure nothing falls through the cracks

A high level of discretion and professionalism with sensitive information

The energy to match founder intensity, including later hours when the work calls for it

Proficiency with modern productivity tools including Google Workspace, Slack, and Notion; ability to quickly adopt new and AI-powered workflows