Operation & Administration Manager

A successful, leading boutique company operating in local and international markets is seeking an Operations & Administration Manager – Right Hand to the Owner and manager of the company’s core operations.

A key, highly independent, and dynamic hands-on role, serving as a driving force in operations management, system control, financial coordination, and international communication.

Responsibilities:

Ongoing operational and financial management: Managing calendars, office operations, contracts, vendors, invoices, and payments; liaising with bookkeepers and accountants; tracking budgets and cash flow.

Team management & execution: Coordinating internal staff, freelancers, and external vendors; setting priorities and driving end-to-end execution.

Projects & international logistics: Coordinating with international stakeholders and clients – managing inventory, storage, international shipping, customs clearance, and insurance.

Optimization & technology: Streamlining organizational processes and implementing advanced AI tools and software.

Requirements: Proven experience in operational/administrative management or managing a small-to-medium boutique business – Mandatory. Advanced Proficiency in Excel (including complex formulas) and a sharp financial mindset – Mandatory. High proficiency in Monday.com, Google Workspace, and advanced AI tools – Mandatory. Exceptional organizational skills, independence, accuracy, discretion, and strong business acumen. High-level fluency in Hebrew and English (both verbal and written) – Mandatory. Willingness for full-time on-site work at the Tel Aviv office + occasional availability for Fridays/special events. Advantage: Experience in international business environments and complex logistics.

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