Property Manager

Position Summary
Blumenfeld Development Group, Ltd. is seeking an experienced Property Manager to oversee a portfolio of commercial office and retail assets. Reporting to the Director of Property Management, the Property Manager is responsible for the day-to-day operations, financial performance, physical condition, and regulatory compliance of the assigned portfolio.

The portfolio consists of a multi-tenant commercial office building, a mixed-use property and two retail centers, one of which is operated under a triple-net lease structure.

The Property Manager directly supervises the on-site property management and engineering team and serves as the primary day-to-day point of contact for ownership. The successful candidate will be a hands-on, highly organized professional who can effectively balance financial management, building operations, tenant service, regulatory requirements, capital projects, and staff leadership.

Key Responsibilities
Financial Performance and Budgeting

Prepare annual operating budget and five-year capital plans for each assigned property.
Monitor property performance against approved budgets and forecasts.
Prepare and issue monthly variance reports, identifying the cause of each variance and outlining corrective actions.
Review, approve, code and process property invoices in Yardi Voyager.
Monitor operating expenses, capital expenditures, recoveries, and other key financial metrics.

Compliance and Risk Management

Manage and monitor compliance with applicable New York City regulations and Local Laws across the portfolio, including Local Laws 11/FISP, 87,97,84,126,133,152.
Oversee the resolution of Department of Buildings (DOB) and Environmental Control Board (ECB) violations, including required filing and documentation.
Schedule, coordinate, and track all required inspections, testing, certifications, filings, and corrective actions.
Maintain accurate compliance records and ensure deadlines are identified, monitored, and met.
Supports ownership loss prevention and insurance claims.

Building Operations and Maintenance.

Direct the day-to-day operation, maintenance, and physical condition of assigned office, mixed-use and retail properties.
Ensure that properties are maintained to established standards of safety, appearance, cleanliness, functionality, and tenant service.
Oversee common area maintenance and building services.
Manage outside vendors, service providers, and maintenance contracts, including procurement, performance and contract compliance.
Administer the preventive maintenance program through Yardi Facility Manager.
Conduct and/or coordinate routine daytime and nighttime property inspections to identify operational, maintenance, safety, and security issues.
Monitor building systems and coordinate timely repairs and corrective actions.

Capital Projects & Construction.

Develop and maintain annual management plans and five-year capital plans for assigned properties.
Partner with BDG Architecture and Construction to review, coordinate and supervise tenant fit-out, base-building and site construction projects.
Monitor project schedules, budgets quality and completion.
Coordinate contractor access and ensure compliance with insurance, safety, permitting and building requirements.

Tenant Relations & Service

Maintain strong professional relationships with tenants and serve as the primary management contact.
Meets with tenants no less than monthly conduct regular check-ins to ensure service levels and building conditions meet expectations.
Coordinate tenant move-ins, move-outs and related building access logistics.
Administer tenant satisfaction and retention initiatives.
Maintain a high standard of responsiveness, communication, and customer service across the portfolio.

Staff Leadership & Development

Directly supervise the Assistant Property Manager, Property Management Administrator, Chief Engineer, and maintenance staff.
Establish clear performance expectations and accountability for assigned staff.
Conduct regular one-on-one meetings and formal performance reviews.
Provide ongoing training, coaching and professional development.
Establish effective backup coverage and cross-training between properties to ensure continuity of operations.
Conducts performance reviews and regular one-on-ones, provides training and coaching, and establishes backup coverage between properties.
Emergency Preparedness & Response

Develop, maintain, and periodically tests emergency preparedness and recovery procedures.
Maintain effective after-hours escalation and emergency response procedures.
Coordinate response and recovery following building incidents, including vendor mobilization, damage assessment and documentation, tenant communication, and initiation of insurance claims.
Participate in emergency response activities outside of normal business hours, including evenings, weekends and holidays as required.

Qualifications

A minimum of five years’ experience of commercial property management, with experience managing both multi-tenant office and retail properties strongly preferred.
Demonstrated knowledge of New York City Local Law compliance and of DOB and ECB violation resolution, including filings through DOB NOW.
Proficiency with Yardi Voyager and Yardi Facility Manager.
Strong Microsoft Excel skills, including experience with operating budgets, financial reporting and CAM reconciliations.
Working knowledge of commercial building systems, including HVAC, boilers, elevators, roofing, and life safety systems.
Exceptional organizational and time- management skills, with the ability to manage a substantial volume of concurrent priorities and deadlines.
A valid driver’s license and reliable transportation, and availability for after-hours, weekend, and holiday on-call response.
A bachelor’s degree is preferred, or an equivalent combination of education and directly related experience.