Project Manager

The City of Jersey City is seeking qualified candidates for the position of Project Manager in the Office of the Business Administrator. This position will support JCWorks, Jersey City’s new performance management program.

The Project Manager will coordinate and manage a diverse portfolio of projects across City departments and divisions. This role is responsible for overseeing the full life cycle of major improvement initiatives and new projects, as well as providing analytical and technical support for the planning, coordination, and implementation of large-scale, complex initiatives.

Examples of Duties
Job Duties:

Initiate and coordinate cross-departmental and cross-divisional projects to improve operational efficiency, strengthen collaboration, and promote consistent policy implementation.
Collaborate with relevant stakeholders to manage workstreams involving budgeting, procurement, personnel and labor relations, policymaking, and communications.
Coordinate project activities and oversee work performed by project team members. Develop and maintain project documentation, including requirements specifications, contracts, schedules, project plans, presentations, meeting agendas, minutes, and status reports.
Conduct quantitative and qualitative analyses to assess operational challenges, identify opportunities for improvement, and evaluate potential initiatives.
Develop recommendations for changes to policies, procedures, and operational practices, as appropriate.
Develop and maintain spreadsheets and other project management tools to track tasks, monitor progress, keep project team members informed, and communicate updates to stakeholders.
Plan and facilitate regular project team and stakeholder meetings to support effective collaboration, decision-making, and accountability.
Prepare and deliver clear, well-organized presentations to communicate project objectives, findings, recommendations, and progress.
Identify, resolve, and escalate project issues in a timely and appropriate manner.
Exercise sound judgment when communicating sensitive or difficult information, tailoring communications to the audience and circumstances.
Provide direction and strategic vision to project teams by motivating team members, listening to diverse perspectives, providing constructive feedback, recognizing individual strengths, and fostering professional growth.
Support training, knowledge sharing, and the transfer of project processes and practices to City staff.
Perform other duties as assigned.
Qualifications
Qualification Requirements:

A bachelor’s degree in a relevant field and five years of experience working in a government entity or comparable organization; or
A master’s degree in a relevant field and two years of experience working in a government entity or comparable organization.

Preferred Skills:

Ability to think creatively, embrace new approaches and pioneer innovative solutions to intricate problems.
Experience managing projects within large, complex organizations, including facilitating collaboration and mediating among stakeholders with competing priorities and perspectives.
Experience working on multiple tasks and assignments while maintaining attention to detail, and the ability to be flexible with changing demands.
Excellent technical, analytical, verbal, and writing skills.
Familiarity with Outlook, and Microsoft Office Suite, including Excel, PowerPoint, and Project.