Construction and Facilities Coordinator

Position

As a key member of the Store Planning team, the Construction and Facilities Coordinator supports both repair and maintenance (R&M) operations and construction activities across Moncler Group Americas (Moncler and Stone Island). Reporting to the Director of Store Planning & Construction, this role coordinates day-to-day facilities needs while providing administrative, vendor, scheduling, procurement, and project coordination support for construction and store planning initiatives. The position helps ensure that retail and corporate environments are maintained to the highest standards of quality, functionality, and aesthetic appeal, and that construction projects progress in line with established timelines and budgets. The scope includes directly operated stores, outlets, wholesale accounts, corporate offices, and showrooms.

Your Impact

Project Management

Develop, communicate, and implement project schedules.
Provide project management support throughout the entire project life cycle, ensuring adherence to specified timelines and budget constraints.
Prepare visual documentation to support site visits, incorporating photographs, hand sketches, annotations on construction documents, and developing surveys as needed.
Research and procure long lead materials for construction, including specified millwork, lighting, door hardware, and other items.
Assist in the preparation and review of meeting minutes, owner change orders, and requests for information.
Coordinate solicitation and management of pricing and vendor proposals. Receive and evaluate construction bids for comparison.
Oversee the secure delivery of materials and services.
Support with construction administration duties.
Administration

Organization of site photographs.
Create change orders, manage goods receipts, and maintain a weekly tracking log.
Ensure invoices accurately reflect contractual amounts and oversee adherence to payment schedules.
Professional Conduct & Teamwork

Collaborate effectively with internal teams, vendors, and contractors to support construction, repair, and maintenance activities and achieve departmental objectives.
Foster a positive, respectful, and collaborative work environment through open communication and teamwork.
Demonstrate accountability, professionalism, and adherence to company policies and procedures.
Maintain high standards of service, integrity, and responsiveness when engaging with internal and external stakeholders.
Perform additional duties as assigned to support departmental priorities and business needs.

Qualifications

Education

Bachelor’s degree in construction management, architecture, or a related field is required.
Work Experience

2+ years in a relevant construction, architecture, or facilities capacity is required.
Experience in retail, luxury retail, or a commercial setting is preferred.
Core Skills and Attributes

Aspiration to develop a career in project management.
Knowledge of complex HVAC, plumbing and electrical systems.
Proficient in reading technical drawings.
Technologically adept with proficiency in Excel and PowerPoint (Cad and photoshop knowledge is a plus).
Strong administrative skills.
Client-centric individual who thrives in a fast-paced and dynamic environment.
Professional presentation; able to communicate effectively both verbally and in writing with all employees, and management, as well vendors, and contractors.
Collaborative team player with a positive and motivated attitude.
Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
Excellent organizational and time-management skills, able to prioritize urgent and critical tasks.
Operationally efficient and able to enhance processes and systems to optimize team and business outcomes.
Physical ability to perform occasional lifting and moving of equipment or supplies as needed.
Fluency in Italian a plus but not required.