Finance and Equipment Analyst

Position Summary

The Finance and Equipment Analyst is responsible for overseeing Rubicon’s accounting operations, financial reporting, equipment accounting, and month-end close process all while ensuring compliance with U.S. GAAP and internal controls. Additionally, this role supports core finance operations, including accounts receivable, accounts payable, general ledger accounting, fixed asset and equipment accounting, contract data management, budgeting support, forecasting activities, and financial analysis.

Reporting to the Chief Financial Officer, the Finance and Equipment Analyst serves as a key business partner to Finance and operational leaders by delivering timely financial insights, driving process improvements, supporting strategic initiatives, and ensuring the integrity and accuracy of financial information.

Your goal will be to ensure the Company's financial reporting, accounting processes, and equipment-related financial activities are accurate, compliant, scalable, and aligned with Rubicon’s growth objectives.

Essential Duties & Key Responsibilities

Lead and oversee day-to-day accounting operations, including general ledger activities, account reconciliations, journal entries, and financial reporting.
Manage the monthly, quarterly, and annual close processes to ensure timely and accurate and timely financial reporting in accordance with U.S. GAAP. 
Prepare and review financial statements, supporting schedules, and management reports.
Review and approve journal entries, reconciliations, accruals, and other accounting documentation prepared by team members.
Monitor and maintain internal controls to safeguard company assets and ensure financial integrity.
Analyze financial performance, operating expenses, and key performance indicators (KPIs), identifying trends, risks, and improvement opportunities.
Investigate budget-to-actual variances and support forecasting and budgeting processes.
Provide financial insights and recommendations to leadership to support business decision-making.
Oversee equipment accounting activities, including fixed asset capitalization, depreciation, asset tracking, disposals, and related reconciliations.
Maintain accurate equipment inventory records and asset schedules.
Collaborate with operational teams to ensure proper accounting treatment and reporting of equipment purchases, returns, transfers, and disposals.
Monitor capital expenditures and ensure compliance with capitalization policies.
Support cash management and banking activities.
Monitor accounts receivable and payable processes to promote strong working capital management.
Partner with stakeholders to improve collections, payment practices, and cash flow reporting.
Coordinate external audit activities and serve as the primary liaison for auditors.
Support tax compliance, reporting requirements, and preparation of supporting documentation.
Ensure compliance with accounting standards, company policies, and regulatory requirements.
Identify and implement process improvements, automation opportunities, and reporting enhancements that improve efficiency, accuracy, and scalability.
Partner with cross-functional leaders to support strategic initiatives, system implementations, acquisitions, integrations, financing activities, and special projects.
Provide guidance, training, and mentorship to accounting personnel and business stakeholders as appropriate.
Foster a culture of accountability, collaboration, continuous improvement, and operational excellence.
Ability to travel and/or work onsite up to 5% on an annual basis.
Performs other duties as assigned or apparent.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Experience & Qualifications:

High school diploma and Bachelor's degree in Accounting, Finance, or related field required. 
5-8+ years of progressive accounting and financial reporting experience.
Strong knowledge of U.S. GAAP, financial statement preparation, month-end close processes, and internal controls.
Advanced Microsoft Excel skills, including pivot tables, lookups, and financial modeling.
Experience with ERP systems such as Microsoft Dynamics Business Central, Dynamics NAV, or similar platforms.
Demonstrated ability to analyze complex financial data and communicate recommendations to leadership.
Public accounting and/or corporate accounting experience preferred.
Experience partnering with FP&A and operational leaders to support business decision-making.
Demonstrated leadership, coaching, performance management, and team development capabilities.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and competing demands.
Excellent interpersonal, communication, and stakeholder management skills.
High degree of integrity, discretion, and sound judgment when handling confidential information.
Ability to thrive in a fast-paced, evolving environment and drive continuous improvement initiatives.

Physical Demands and Working Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this job in a home office setting, the employee is regularly required to work on a computer for extended periods of time.
Frequent use of a computer requires fine motor skills and hand-eye coordination.
Ability to sit for extended periods while working from home or a designated workspace.
Ability to perform tasks that require sustained attention and focus.
Occasional lifting of materials up to 25 pounds.
Travel to attend team meetings may be required.
To facilitate working from home, and as a requirement for this role, the employee must provide reliable internet connection with sufficient bandwidth to execute all job functions and technology setup conducive to remote work. The company laptop will be provided.
A quiet, distraction-free workspace is required for maintaining productivity.
Collaboration with team members may occur through virtual meetings and communication platforms.