Casting & Studio Coordinator

The role
We are producing 15+ ad shoots per day with new and returning creators, requiring significant coordination. Your role is to keep the creators moving and the office welcoming so our team can create great work.

This is a mixed role. Most of your time goes to two things: coordinating talent and keeping the studio and office running. The rest goes to casting and production support.

What you’ll do

Onsite talent coordination

Greet creators on arrival and direct them to their shoot

Confirm schedules in advance and manage same-day changes, including late arrivals, cancellations, reschedules and no-shows

Keep the production and casting teams informed of creator status in real time

Ensure every creator has a professional, well-organized experience at NewForm

Casting support

Assist our Casting Director with sourcing new creators on social platforms

Contact prospective creators, review self-tapes and help maintain the creator pipeline

Office and studio operations

Receive and unpack grocery and supply deliveries

Stock the kitchen, fridge and cabinets

Keep the office and studio clean and ready for the next shoot

Monitor supply levels and restock before they run out

Production support

Assist on shoots with setup, errands and general crew support

Growth
This role can grow into more senior roles within our casting or production departments. You will work directly with both teams from the start, and strong performers can move into either.

Requirements

1 to 2 years of experience in coordination, production, hospitality, events, office operations or casting

Ability to stay organized and composed when schedules change

Strong initiative and attention to detail

Clear written and verbal communication, and reliable follow-up

Familiarity with creator culture (TikTok, Instagram, UGC)

Ability to work onsite in NYC five days a week and lift up to 30 lbs

Preferred

Experience in casting, talent coordination or production