Department Assistant

Position Summary
Reporting to the Assistant Provost for Corporate Relations, the Provost Department Assistant will provide project management, high-level administrative, coordination, and operational support to the Provost’s Office, with a particular focus on the Corporate Relations function.

This role will help manage projects and initiatives from planning through execution, coordinate communications and events, track timelines and deliverables, and support the day-to-day operations of corporate relations activities.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced, collaborative environment. The successful candidate will be able to take direction on priorities and independently manage follow-up, coordination, and execution to keep projects moving forward.

This is a part-time position not to exceed 19 hours per week.
Essential Functions
Project Management & Coordination
Supports the planning and execution of strategic projects and initiatives, developing and maintaining project plans, timelines, task lists and key deliverables

Tracks project milestones, deadlines, dependencies and outstanding action items and proactively follows up with stakeholders to ensure work remains on track.

Supports the development and maintenance of systems and processes that improve the efficiency and organization of Corporate Relations activities

Event Planning & Execution
Provides operational support for events, both in-person and virtual

Coordinates logistics including location, vendors, technology setup, and day-of execution

Creates and coordinates event materials such as invitations, agendas, slide decks, signage, and briefing documents

Manages event timelines and ensure deliverables are met across internal and external stakeholders

Tracks RSVPs, manages guest lists, and supporst event follow-up activities

Communications & Marketing Support
Drafts initial versions of external-facing communications (e.g., marketing emails, flyers, invitations, outreach messages) based on outlines or content provided

Coordinates with design, marketing, and communications teams to support final production and distribution of materials

Essential Functions Note This list is not intended to be an exhaustive list.
The University may assign additional related duties as necessary.
Additional Functions
Strategic Initiatives
Support with strategic initiatives as needed, Salesforce maintenance, and other duties as assigned

Manage calendar coordination, and meeting logistics, including room reservations and technology needs for multi-stakeholder engagements on campus
Required Qualifications: Education and Experience
High School Diploma or equivalent

Minimum one year experience.

Required Qualifications: Knowledge and Skills
Strong organizational and time-management skills with the ability to manage multiple priorities

Excellent communication skills

High attention to detail and follow-through

Comfortable with multitasking

Ability to work independently while collaborating effectively across teams

A team player with strong interpersonal skills and the ability to maintain discretion and confidentiality

Proficiency with standard office technology and collaboration tools (e.g., Google Workspace, Microsoft Office)

Preferred Qualifications
Bachelor’s Degree

Experience with Salesforce or other CRM systems

Prior experience in higher education, corporate relations, events, or administrative support roles

Minimum Hourly Salary 17
Maximum Hourly Salary 25
Union Affiliation N/A
Posting Detail Information
Posting Number PT137P
Number of Vacancies 1
Start Date ASAP
End Date
Posting Date 10/27/2026