Program Manager, BiTS

Job Description
As a BiTS Program Manager, you will manage key programmatic and operational functions while providing essential day-to-day support across cohort management, mentor and fellow recruitment and management, curriculum development, proposals and written materials, funder engagement, reporting, and systems management. You will work closely with BiTS leadership, Studio, and outside partners (fellows, mentors, funders, etc.). The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about building systems that enable scientific and technical R&D.

Location: Renaissance Philanthropy operates as a hybrid, geo-flexible organization with offices in New York, D.C., and London. We have a strong preference for candidates who are based in the Eastern Time Zone, with a slight preference for candidates able to work hybrid 1-2 days in-office in D.C.

Role and Responsibilities
Program Operations & Delivery

Build and coordinate workflows, track deliverables, and maintain internal systems (Airtable, Slack, Google Drive, shared dashboards, workflow trackers) across BiTS workstreams

Serve as the coordination point between internal teams and external partners, ensuring alignment and timely follow-up

Manage meeting preparation, agenda development, action tracking, and documentation

Coordinate logistics for kick-offs, workshops, large meetings, and ExhiBiTS (demo days)

Assist leadership in preparing coordination documents and organizational updates

Guide and mentor fellows in the development of their program theses, program engineering plans, and transition strategies, providing structured feedback to refine and enhance their ideas

Help draft and track proposals for prospective new BiTS engagements

Help engage the external ecosystem by working with the communications team, drafting materials for social media, and making updates to the BiTS website as needed

Support cohorts and Cohort Managers in the planning and execution of cohorts in the following areas

Call for applicants

Sourcing applicants

Application review and selection process

Onboarding and kickoff activities

Communications assets

Mentor coordination

Curriculum updates

Programming (guest speakers, office hours)

ExhiBiTS

Placement of Fellows

Post-program surveys and feedback collection from Fellows and Mentors

Data Management & Infrastructure

Own data entry (e.g., proposal status, call notes, and other BiTS cohort support)

Manage and optimize the tech stack (Salesforce, Airtable, FillOut, Granola, etc.), evaluating tools to help improve team efficiency

Help develop and maintain knowledge-sharing documents for the team such as presentations and partnerships documents (e.g., Cohort Manual)

Special Projects

Support build-out of the alumni community and ecosystem

Support the update and expansion of the BiTS curriculum

Develop an enhanced program-design platform

Develop and maintain a system for outcomes tracking and reporting

Support enhanced partner engagement and pipeline development

Key Qualifications
Required

Proficiency with project management tools (Airtable, Notion, or similar) or willingness to learn

Exceptional attention to detail paired with the ability to operate in fast-paced, ambiguous environments.

Strong project management skills and comfort managing multiple workstreams simultaneously.

Excellent written and verbal communication skills, with attention to detail

Experience with data management and maintaining clean, organized systems

Comfort with technology and willingness to learn new tools quickly

5+ years of experience in partnerships, operations, or a similar role

Preferred

Background coordinating across technical, policy, or international stakeholders

Background in event coordination

Interest in scientific research and discovery

Experience supporting senior leadership