Legal Assistant

Responsibilities
Assist attorneys by providing administrative assistance through the performance of complex secretarial and clerical duties including: word processing and document production, meeting planning and coordination, client communication, and scheduling
Interact with persons at all levels in the firm, industry and community; heavy client contact
Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Interact with clients frequently by responding to their questions and obtaining information as required
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
Provide document production services, including styling and formatting of documents
Proofread all documents and check for appropriate formatting, spelling and grammatical errors
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Receive and redirect attorney requests and needs as appropriate to expedite solutions
Manage incoming and outgoing mail and e-mail
Submit conflicts check(s) through OPEN
Enter new client matter information in OPEN and prepare engagement letters
Prepare expense reports and disbursements forms

Qualifications
High School Diploma or equivalent required; Associate's Degree or Bachelor's Degree preferred
Experience in an office/legal setting required
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel #LI-