Contracts Manager

General Statement of Responsibilities:

CAI is a national nonprofit organization that provides training, technical assistance, and other support to health care and social services agencies. At any given time, CAI manages 40 contracts or grants from federal, state, and local governmental entities as well as from private philanthropies. The Contracts Manager supports the Finance Department in managing a subset of those grants. For selected CAI projects, they are responsible for: providing contracts and grants management activities and maintaining internal communications with the CFO and other members of the Finance Department as well as project staff. This requires an accounting background with knowledge of the OMB Circular 2 CFR as well as strong technical skills utilizing Microsoft Excel and software accounting systems (Intacct preferred).

Major Tasks and Responsibilities (include, but are not limited to):

Communicate all relevant activities to CAI’s CFO and as necessary, other members of the CAI Finance Department (i.e., Contracts Managers, Accounts Payable Manager, etc.)
Maintain thorough and accurate records and files; provide internal and external correspondence as requested by the CFO.
Provide grants and contracts management.
Maintenance and analysis of contracts documentation.
Grants and project accounting analysis.
Reconciliations of project expenses to budget.
Vouchering of expenses for various government grants/contracts.
Assist in the creation of project budgets and budget modifications in collaboration and communication with Project Directors and Managers.
Communicate with funders as directed and authorized.
Open and maintain “projects” in Sage Intacct (CAI’s accounting system)

Auditing
Prepare all required documentation for the funder audit.
Assist with the organization's annual audit
Monitor sub-recipient/Contractor funds and, if necessary, conduct an audit.
As necessary or requested, develop, and utilize complex spreadsheets (i.e., Excel) for accurate tracking and reporting.
Other duties as necessary/assigned.

Qualifications:

Bachelor’s degree in accounting or finance.
Minimum three years of financial management experience, preferably in grant accounting.
Knowledge of the OMB Circular 2CFR.
Strong understanding of non-profit organization fiscal management and policies.
Knowledge of fund accounting and spreadsheets/financial tracking and reporting.
Must be able to establish and maintain fiscal procedures and processes and effectively communicate to finance and other staff.
Must have sound accounting training and knowledge.
Advanced computer skills in a Microsoft Windows environment. Must include proficiency in Excel and excellent database management and record-keeping skills and experiences.
Knowledge of various computerized software accounting systems (Intacct preferred).
Ability to work with a minimum of supervision.
Ability to work well under pressure and to work within short deadlines.
Evidence of the practice of a high level of confidentiality.
Excellent organizational and multitasking skills, with a strong work ethic and emphasis on attention to details.
Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Excellent interpersonal and communications skills.