HIM ARCHIVE COORDINATOR |HEALTH INFORMATION MANAGEMENT

Principal Duties and Responsibilities

Pick up and reconciliation of all discharged encounters throughout Hospital units pursuant to assigned schedule

Demonstrates competency in the medical record analysis process for IP, ED, LTC, OP and SDS encounters and assists with all patient types as needed and directed by management including chart scanning, prepping, indexing, and quality review.

Demonstrates ability to use computer applications e.g. OneContent, Paragon proficiently

Demonstrates an ability to prioritize work and meet productivity requirements as directly and outlined by management.

Retrieves medical record documentation for patient care

Place like documents in the appropriate order for scanning

Accurately assemble LTC Records

Review each record for poor original documents

Knowledge of prepping and scanning medical records in order to coordinate staff and appropriate workflows.

Reconcile and box records being sent to our archive vendor, including accessing the archive portal to request records to be picked up or requesting records to be delivered when in need for ROI and Internal Audits.

Reconcile, log and box all medical records scanned from previous month to be placed in our store room to be shredded after 30 days from the last day of previous month, it included transporting the boxes to building 8-6, and then placing paper charts in tote containers at the end of the month to be shredded by the vendor. The person would need to be able to lift boxes with records to be transferred to store room.

Process and merge medical records reported as duplicate, by reviewing medical information in both Paragon and OneContent to make sure merged MRNs accordingly.

Demonstrate ability to assist physicians or other clinical staff

Performs duties in accordance with established procedures, protocols and department standards

Correctly identify and Inpatient, Outpatient & Emergency room record

Basic knowledge of scanning process, assuring scanned documents are legible.

Demonstrate the ability to reconcile charts delivered to HIM via the appropriate list

Participates in departmental and organizational performance improvement activities.

Adheres to the organizational Code of Conduct and Ethics which outlines collaborative work, professional demeanor, and the ability to understand the mission, vision, and values of BNMBC while respecting patient privacy, confidentiality, and care.

Maintain patient, medical record, department and employee confidentially at all times.

Minimum Knowledge and Skills Required

EMR Experience

Microsoft Office/Computer proficient

Excellent oral and written communication skills

Excellent interpersonal/customer service skills

Certification, Registration, or Licensure Required

AHIMA certification preferred.

Qualifications
Education
Required
Bachelors or better in Health Info Mgmt.

Licenses & Certifications
Required
Reg Health Info Tech
Reg Health Info Admin