Payroll Administrator

Sofitel New York is seeking a motivated and hospitality-focused Rooms Manager-In-Training (MIT) to join our Rooms Division and develop a strong foundation in luxury hotel operations.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced luxury hospitality environment.

What is in it for you:

Structured cross-functional development across Front Office, Housekeeping, and Guest Services.
Hands-on exposure to luxury hotel operations.
Opportunity to work closely with experienced Rooms leaders and Heartists.
Participation in meaningful operational and process-improvement projects.
Career development and growth opportunities within Sofitel Hotels & Resorts and Accor.

Job Description
What you will be doing:

Working daily with Payroll and Reporting to the Director of Finance on-site, responsibilities and essential job functions include but are not limited to the following:

Consistently offers professional, engaging and friendly service
Follow departmental policies, procedures and service standards
Review, circulating and filing of hotel contracts
Assist in maintaining the hotel's payroll system to ensure timely payment of wages according to the Company standards
Manage the timeclocks to ensure all appropriate functions are operational
Prepare, reconcile, and provide to the ADOF/DOF, the weekly payroll journal entries
Assist in reconciling vacation, end of service benefits, service charge and gratuity tips
Process payroll in a timely and accurate manner
Review and fix payroll discrepancies, while communicating with appropriate department for future knowledge.
Spearhead payroll-related trainings to keep department heads up to date with current payroll procedures.
Assist in ongoing development and management of internal payroll spreadsheets
Assist in timely payroll reports are completed as required
Participate in month end reporting, including union reporting and other various internal controls.
Ensure that all hotel systems and internal controls related to payroll are adhered to
Ensure a high level of confidentiality with all matters related to payroll
Assist with Month end Functions with reconciling and Entries
Assist with inventory counts.
Preparation of accounting staff bi-weekly time and attendance reports
Basic accounting functions in Microsoft excel task
Support accounting team with daily tasks when needed
Participate in cross-training and other development programs in accounting functions.
Organize and maintain on-site and off-site file storage.
Identify and implement changes to policies and procedures as required.
Follow all safety and sanitation policies
Other duties as assigned
Qualifications
Experience working in a full service/luxury hotel with 250+ employee with complex payroll
Experience with union hotel payroll
Professional designation or acceptable university degree with an appropriate specialization in Accounting and Payroll management or enrolled in a recognized accounting program with progression.
Minimum of 3 years-accounting experience and previous accounting experience at a supervisory/managerial level.
Familiarity with hotel operating systems and software, including Ceridian Payroll System
Intermediate Excel level, advanced preferred
Excellent administrative, interpersonal, organizational, written and verbal communication skills.
Excellent communication and organizational skills with strong attention to detail
Highly responsible & reliable
Strong interpersonal and problem-solving abilities
Ability to work cohesively as part of a team
Ability to focus attention on guest needs, remaining calm and courteous at all times