Manager - Area Maintenance and Plumbing

Position Summary:
We have an exciting opportunity to join our team as a Manager - Area Maintenance and Plumbing.

Responsible for all activities of the Plumbing and Area Maintenance departments including direct supervision of 2 persons and up to 30 mechanics and helpers. Responsible for code compliance of the plumbing systems. Directs day-to-day efforts of union shop staff. Retains and supervises outside contractors and engineering consultants, implements Facilities Management Request (PMR) of clients. Performs shutdowns, startups and testing of all utility systems. Provides safe, efficient uninterrupted operations and maintenance of all plumbing/steam operations and maintenance.

Job Responsibilities:

Scheduling of Plumbing and Area Maintenances Shop Staff - Establishes work hours of employees (including breaks, lunches and overtime), vacation, sick and vacation coverage. Through the shop foremen, monitors the work performed. Defines work assignments and communicates them to employees. Insures work is assigned so that individual capabilities and initiative are considered, and distribute equitably. Insures proper resources such as material and support staff are available to perform the job.
Performs other duties as assigned.
Budget Preparation and Control - Prepares and tracks the shop budget and associated capital projects. Participates in department work planning and goals setting for the coordination of short-term work and long term projects such as capital improvement. Develops the annual shop budget on a timely basis including requests for added staff and or programs. Shop budget must accurately reflect past years experience and anticipated events over the future years. Use of funds is tracked and variances are reported along with proposed corrective measures. Necessary capital items are proposed when requested. These items should be properly scoped so that all anticipated charges and reasonable contingencies are included in the cost. Standard department format for capital project proposals and time/cost control is used and the Associate Director construction is apprised of the project and its status.
Work Planning and Documentation - Prepares reports and maintains appropriate documentation pertaining to plumbing systems, supervision for inspecting agencies i.e. JCAHO, N.Y.C.S. Insures all work and systems comply with appropriate codes. Reads blueprints, sketches, etc. to compile material list. Provides timely and accurate documentation regarding facility incidents to Quality Assurance and NYU Legal staff when required. Documents all training and counseling programs for JCAHO compliance, proper disciplinary action reports and EEO compliance. Defines an implements a work plan for the shop in order to enhance productivity, efficiency for Medical Center operations. Develops needed long-term goals within shop area and established the needs, costs and plant to accomplish the goals.
Maintains Site-Plumbing Distribution - Responsible for the continuous operation and maintenance of plumbing equipment systems. Also handles emergency problems, breakdowns and other unanticipated events, which can affect patients, staff and visitors life safety. Reviews plumbing systems and develops preventive maintenance programs. Documents and establishes necessary staffing, expense and capital budgets for the program. Assigns staff and utilizes outside services such as licensed plumbers, certified welders, mechanical engineering consultants and refrigeration repair services when appropriate. Coordinates systems shutdowns when necessary with proper communication to users and with minimum disruption to the NYU staff as practical. Maintains staff and personal knowledge along with proper equipment to rapidly and smoothly address unanticipated and emergency problems.
Project Management - In conjunction with Project and Operations Managers and outside consultants, manages in house plumbing projects either alone or in plumbing support to more broad projects encompassing many trades. Establishes scope of equipment and services necessary. Established support needed from other shops, personnel or outside firms. Defines cost of work through competitive bids. Closely tracks job progress and reports time or budget variances in a timely manner. Upon completion of the project, the proper invoices, bills and reports are handled including final punch list.
Staffing Individual Supervision and Development of Personnel - Responsible for the staffing level of the shop, providing adequate performance appraisals and personnel counseling. Interviews prospective employees and recommends hires. Recognizes need to counsel subordinates and performs counseling in a timely fashion. Closely tracks employee performance during probationary period and recommends employment continuation or termination. Reviews employee performance to determine when promotions are deserved and qualified for. Insures shop operation and policies are consistent with union requirements, contract guidelines and intershop work practice consistency. Disciplines subordinate when necessary in accordance with New York University Medical Centers personnel policies and procedures and also union contract constraints. Insures there are assistant (back-up) foreman available when possible.
Supervision of Plumbing/Area Maintenance Shop Activities - Responsible for the actions and work of forepersons and up to 30 mechanics and helpers in 2 shops. Insures the day-to-day facility support is provided through timely response to house calls. Insures assigned work is checked and corrective action taken when necessary. Maintains necessary operations and needed shift coverage up to 24 hours per day, 7 days a week. Assigns staff to perform recurring preventive maintenance of equipment. Maintains steam and water distribution systems. Maintains sewage disposal system, storm drain system, sump systems and neutralizing tanks. Maintains clipboard work order system such as: patient room inspection, mechanical room maintenance and induction unit maintenance systems. Maintains and repairs sterilizers, tables or lighting systems. Maintains and repairs welding operations. Maintains and repairs Medial gases, blood borne pathogen (legionella), electric outlets and safety showers, etc.

Minimum Qualifications:

Bachelors degree
Minimum of 2-5 years related experience in industrial/municipal/institutional plumbing systems including house water, sewer lines, pumping, steam distribution or equivalent work experience is required.
Good verbal, written and interpersonal skills.
Must be able to handle many priority objectives at once with full regard to safety, code, compliance and fiscal responsibility.

Preferred Qualifications:

Two years on union trade supervision or 10 years extensive facilities experience and strong knowledge of building codes desired.