Expense Administrator

Job Summary
Westat is seeking an Expense Administrator to be part of the accounting team, with oversight and administration of travel and expenses (T&E) processing for up to 8000 employees, with a focus on improving operating processes across the organization. This position is remote eligible.

Job Responsibilities
• Perform travel and expenses (T&E) processing for field and office teams, verifying the internal controls are operating correctly, ensuring compliance with Federal Travel Regulations and Westat policies and business rules.
• Prompt accurate T&E processing and reimbursement, initially under direct supervision, administer, monitor, report on and provide guidance on corporate employee expense reports and the corporate credit card program.
• Work closely with the Payroll, Tax and HR, also Internal Audit as necessary, to ensure smooth functioning processes and ensure comprehensive internal controls are operated for T&E processing activities.
• Support accurate and timely reporting and filings, ensuring T&E are processed to the correct Cost Objective (project charge code) and General Ledger (GL) accounts, and payments are correctly and quickly disbursed.
• audit purposes.
• Support internal reviews and audits of Expense Reports, working with Internal Audit and external auditors.
• Maintaining excellent working relationships with the Travel Department on the Corporate Travel Program and the Treasury team on the Corporate Credit Card Program.
• Drive continuous improvement and efficiencies through best-in-class enhancements to processes.

Basic Qualifications
• Typically requires a bachelor's degree and a minimum of 4 years of relevant work experience, including experience in a similarly sized or larger organization mainly focused on the T&E functional area
• Experienced in both in-house, (especially Deltek CostPoint or similar ERP), and external T&E systems, with experience training others in them
• Expert level knowledge of federal travel and expense regulations in a government-contracting environment

Preferred Qualifications
• Superior customer service and communication abilities, both verbal and written, familiar dealing with all
• levels of staff.
• Attention to detail with excellent organizational and time management skills to meet tight deadlines, under pressure, to deliver and meeting all statutory and corporate record keeping and reporting needs.
• Must be self-driven with the ability to identify, plan and prioritize business opportunities