Personal Assistant

About the Role

Our client is seeking an experienced and highly organised Personal Assistant to provide comprehensive personal, family, and household support. The role combines administrative coordination with practical, hands-on assistance, including errands and being present at the home when needed. The ideal candidate is proactive, discreet, resourceful, and comfortable managing a varied workload – from arranging appointments and finding service providers to walking the dog, collecting purchases, and making sure household tasks are completed.

Responsibilities

Manage personal and family errands, appointments, and day-to-day requests.
Maintain calendars, coordinate schedules, and send reminders.
Arrange medical, beauty, and other personal appointments, and follow up on bookings as needed.
Handle routine calls and correspondence where authorized
Assist with family logistics and special occasions, including arranging gifts, flowers, and personal shopping.
Household coordination and practical support
Oversee day-to-day household operations, including coordinating cleaners, household staff, maintenance providers, deliveries, and supplies; research, compare, book, and follow up with service providers.
Be present at the home as needed to provide access, coordinate and monitor cleaning, deliveries, and maintenance visits, and check that agreed work has been completed.
Handle household errands and services, including grocery orders, dry cleaning, clothing alterations, shoe repair, key collection, repairs, item disposal, pickups, drop-offs, and returns or exchanges.
Provide pet care as needed, including walking the dog and taking them to veterinary and grooming appointments.
Travel, transportation, and events
Work closely with the travel concierge service on vacation planning by sharing the client’s preferences and requirements, coordinating details, reviewing proposed itineraries, and following up on arrangements.
Research and organise travel independently when needed, including booking flights, accommodation, transfers, and activities, and keeping itineraries, tickets, and confirmations organised.
Arrange local transportation, restaurant reservations, events, and celebrations, including coordinating venues, vendors, and catering.
Administration and follow-through
Manage personal administration, including insurance, paperwork, appointments, renewals, and related records.
Track bills and expenses, coordinate payments when authorised, and keep bookings and household information organised.
Take ownership of requests from start to completion, following up and handling unexpected issues with discretion and practical judgment.

Job requirements

Hebrew and Russian are required.
Exceptional organisational skills and attention to detail.
A proactive, independent, and solution-oriented mindset.
Strong communication and negotiation skills.
Reliable, discreet, flexible, and able to work well under pressure.
Comfortable handling both administrative tasks and practical, hands-on errands.
A genuine “I’ll take care of it” attitude, with the judgment to manage requests responsibly.
The goal is simple: take care of life’s details so the people you support can focus on what matters most

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