Leasing Administrative Assistant

Job Title: Leasing Administrative Assistant

Location: Jersey City, NJ (On-site)

Position Type: Full-Time / Part-Time

Salary Range: $75,000 / year 

About the Role

We are seeking a high-energy, ambitious, and dedicated Leasing Administrative Assistant to join our property management team in Jersey City. In this role, you will handle the operational and administrative lifecycle of tenant leasing—from initial application processing to lease execution and timely renewals.

If you are hard-working, deeply invested in your professional growth, and excel at building trust with prospective and current residents, we want to hear from you.

Key Responsibilities

Application & Lease Management

• Application Processing: Review incoming tenant applications, perform background/credit checks, verify income/employment, and guide applicants through the approval pipeline.

• Lease Preparation: Draft, generate, and send accurate lease agreements and addenda in compliance with local Jersey City housing regulations.

• Data & Software Management: Ensure all tenant details, lease terms, security deposits, and application documents are updated accurately in property management software.

Client Communication & Leasing Pipeline

• Signings: Utilize exceptional written and verbal communication skills to guide approved applicants through contract terms and drive lease completion.

• Tenant Onboarding: Serve as a clear point of contact for new residents, answering questions and ensuring a smooth move-in experience.

• Retention & Renewals: Proactively track lease expiration schedules and lead follow-up outreach to current residents to secure timely lease renewals.

Administrative Support

• Maintain organized digital and physical filing systems for tenant records and property compliance documentation.

• Coordinate with the property management team on daily operations, unit turnovers, and tenant inquiries.

Requirements & Qualifications

• Personality & Drive: Hard-working, goal-oriented, self-motivated, and personally invested in business outcomes.

• Communication: Outstanding interpersonal, verbal, and written communication skills with strong closing/persuasion capabilities.

• Attention to Detail: Excellent organizational abilities.