Space Data Specialist

Position Summary:
We have an exciting opportunity to join our team as a Space Data Specialist.

In this role, the successful candidate Reporting to the Assistant Director of Space Planning and Management, the Space Data Specialist is responsible for the production of planning and predesign studies that meet a broad range of NYULHS objectives. This role is also responsible for the management of enterprise drawing files, survey and documentation of newly acquired and leased sites, and assisting in drawing integration to Space Planning + Managements IWMS/CAFM system.

Job Responsibilities:

IWMS and Other Database Management and Reporting:

Builds, manages, improves and updates the Space Inventory, the system of record for location and space data for all properties owned and leased by the NYU Langone Medical Center and other locations critical for NYULMC operations. The Space Inventory consists of an Integrated Workspace Management System (IWMS), its digital drawings and other supporting applications.
Develops, produces and improves reports or reporting interfaces between RED+F data and other data, including those used by Human Resources, Finance, Information Technology and other departments.
Works closely with MCIT support personnel to meet requirements for moderate-to-advanced information delivery requests

Assures completeness and accuracy of the Space Inventory to reflect current real estate portfolio, including conducting on-site surveys as required.

Data Quality and Management (quality, integrity, cleansing):

Performs accurate database updates and follow-up on query responses and errors identified in data cleaning and data harvesting.
Performs regular queries and reports to efficiently identify outstanding and/or inaccurate data collection (i.e., assesses and reports on data outlier values and null fields).
Works closely with departments to review and revise data tools.
Geographic Information System (GIS) analytics and management:

Analyzes spatial data and develops data visualization and supports the design of digital maps with geographic data and various other data sets

Space Planning and Coordination:

Provide necessary support to Space Planners in their managing space requests, space programs and space allocations
Conducts space audits, provides guidance regarding space utilization, track MAC (move-add-change) scenarios, and ensure completion of From-To lists
Initiate and manage communications internally and externally to obtain pertinent information to update space inventory database
Develop and produce reports and plans for test-fits and feasibility studies to support space planning and capital projects for the Campus Planning Office
Ensure completeness and accuracy of the Space Inventory to reflect current real estate portfolio
Build, maintain and update the Space Inventory, integrating CAD documents and a relational database of properties owned or leased by NYULHS.
Manage space planning, space information management and reporting in the context of NYULHS overall strategic plan
Field measure new properties (owned and leased), inspect, verify and confirm existing conditions, gather all related and required information necessary to document into AutoCAD drawings
Develop, revise and standardize AutoCAD drawings in compliance with RED+F Space Planning and Management Design Guidelines.
Propose, develop a logical sequence approach to room numbering that will serve as a wayfinding tool for building users, as well as method of identifying space for planning, scheduling and other operational purposes.
Act as resource to other Space Planning and Management members on room numbering efforts.

Minimum Qualifications:

Bachelors Degree or equivalent
Five years experience in space planning and management or similar field, preferably in healthcare organizations
Knowledge of Computer-Aided Facility Management (CAFM) and/or database management required.
Experience with academic, healthcare, research facility/laboratory, or space planning preferred.
Must be fluent in relevant software and possess excellent communication skills and graphic proficiency.
Ability to maintain a close attention to detail and multi- task in a fast-paced environment.
Some understanding of RDBMS (Relational Database Management Systems) is key to job performance.
Basic Qualifications; Archibus/Overlay v. 14, AutoCAD 2000 or above, MS Access, MS Excel.

Preferred Qualifications:

Expertise proficiency in Archibus
Background in space planning, facilities management, space information management, or architecture
Adobe Photoshop