HR Assistant

Position Overview:

A growing professional services organization is seeking a full-time HR Assistant to provide administrative and human resources support while serving as the welcoming first point of contact for employees, clients, and visitors. This is a highly visible, hands-on role that combines HR administration, executive support, and front-office responsibilities.

This position is ideal for an organized and personable professional who enjoys working with people, thrives in a fast-paced environment, and is interested in building a long-term career in human resources. The successful candidate will work closely with senior leadership, support a variety of HR functions, and play an important role in ensuring smooth day-to-day office operations.

Responsibilities:

• Serve as the first point of contact for incoming calls, visitors, and client inquiries
• Professionally greet guests and maintain a welcoming office environment
• Monitor and manage the HR inbox, responding to routine employee questions regarding policies, benefits, and procedures
• Escalate sensitive, complex, or employee-relations matters to management with appropriate context
• Prepare and send onboarding, benefits, leave of absence, performance review, offer letter, and separation-related documentation using established templates
• Assist with payroll preparation by gathering, organizing, and validating employee data
• Maintain accurate and confidential employee records and HR documentation
• Manage executive calendars and coordinate meetings with internal teams and external clients
• Prepare expense reports and support administrative projects
• Track and maintain internal records and reporting data
• Assist with document preparation, filing, follow-up communications, and general office administration
• Help ensure efficient day-to-day front office and administrative operations
• Support HR initiatives and special projects as assigned

Qualifications:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 1-2 years of administrative, office support, receptionist, customer service, or related experience
• Strong verbal and written communication skills
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Proficiency with Microsoft Office and/or Google Workspace, particularly Outlook, calendars, and email management
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong attention to detail and follow-through
• Professional, polished, and customer-service-oriented demeanor
• Good judgment regarding when to resolve issues independently and when to escalate concerns
• Prior exposure to HR, payroll, HRIS platforms, or professional services environments is preferred
• Interest in pursuing a long-term career in human resources is strongly preferred

Compensation & Benefits:

• $25-$30 per hour (DOE)
• Health, dental, and vision insurance
• Retirement plan, Paid time off and paid holidays
• Direct mentorship from experienced HR leadership
• Hands-on exposure to multiple areas of human resources and business operations
• Long-term career growth and development opportunities

About the Employer:

This growing professional services organization partners with businesses across a variety of industries to provide human resources and workforce support solutions. The company is known for its collaborative culture, client-focused approach, and commitment to developing employees through hands-on learning and professional growth opportunities.