Energy Rebate Manager

We are seeking a detail-oriented and proactive Energy Rebate Manager to oversee the filing, tracking, and successful completion of energy efficiency and utility rebate programs. This role is responsible for ensuring all eligible incentives are identified, submitted accurately, and managed through approval and payment.

The Rebate Manager serves as the internal expert on utility and energy incentive programs, supporting project teams, customers, and leadership by providing guidance, maintaining compliance with program requirements, and helping maximize available funding opportunities. This position works closely with operations, project management, sales, finance, and field teams to ensure rebate-related documentation and processes are completed efficiently and accurately.

Responsibilities:

Rebate Administration

• Manage the submission and tracking of rebate applications across multiple project types, including energy efficiency, insulation, electrification, and utility incentive programs.
• Ensure all rebate filings are completed accurately and submitted within required deadlines.
• Monitor rebate applications through approval and payment, resolving delays, rejections, or documentation issues.
• Verify that all available incentives are identified and applied to eligible projects.

Program Management & Compliance

• Stay current on utility, state, and regional incentive programs, including program changes, funding updates, and eligibility requirements.
• Maintain internal documentation of rebate program guidelines, filing requirements, deadlines, and funding caps.
• Communicate program updates and potential impacts to project teams, sales, and leadership.
• Ensure compliance with all program requirements and documentation standards.

Cross-Functional Coordination

• Collaborate with project managers, operations teams, field staff, and finance departments to collect required rebate documentation.
• Coordinate project handoffs and rebate-related requirements throughout the project lifecycle.
• Work with finance teams to track anticipated rebate payments, billing activities, and account reconciliation.
• Serve as the primary point of contact for rebate-related questions and issues.

Reporting & Process Improvement

• Maintain accurate records of filings, approvals, payments received, and outstanding rebate amounts.
• Prepare regular reports on rebate performance, aging submissions, and expected funding.
• Ensure data is accurately maintained within company systems and databases.
• Identify opportunities to improve processes, reporting, and workflow efficiency.

Team Leadership

• Provide guidance, coaching, and support to rebate team members when applicable.
• Conduct regular check-ins and performance discussions.
• Monitor workload and proactively identify staffing or resource needs.
• Promote a collaborative, service-oriented team culture.

Requirements

• 3+ years of experience managing utility rebates, energy efficiency incentives, or related program administration.
• Strong understanding of rebate application processes and compliance requirements.
• Knowledge of energy efficiency, insulation, electrification, or utility-sponsored incentive programs preferred.
• Experience tracking projects, deadlines, approvals, and payments in a fast-paced environment.
• Excellent organizational skills with exceptional attention to detail.
• Strong problem-solving and follow-up skills.
• Ability to communicate effectively with customers, program administrators, utilities, and internal stakeholders.
• Proficiency with CRM, project tracking, and database systems such as Airtable or similar platforms.
• Comfortable managing multiple projects simultaneously while meeting strict deadlines.
• Proven ability to work collaboratively across departments and drive projects to completion.

Location: Brooklyn NY
Salary: $150K