Office Coordinator

About You:

Versana is looking for a highly organized and enthusiastic Office Coordinator to join our team! This is a temporary position (~90 days) with the potential for permanent hire.

As an Office Coordinator you will play a critical role in managing our NYC office. This includes ensuring the smooth and efficient operation of the office, providing administrative and executive support, and assisting with a variety of duties to support various departments. You will also be responsible for fostering a positive work environment and assisting with the planning of internal and external events. We are looking for someone with a positive, upbeat attitude and can work independently. The ideal candidate is polished, has excellent interpersonal skills, is a self-starter, and has a track record of handling multiple competing priorities in a dynamic environment.

Key Responsibilities:

Manage the office by ordering supplies, restocking snacks, maintaining the kitchen, coordinating food orders, monitoring the inventory of IT equipment, and distributing mail and deliveries
Ensure the quality of the office space by maintaining order of all collaborative spaces, resetting spaces/rooms between meetings, and assisting with room connection for meetings
Support teams with conference room bookings or conflicts and ensure interview rooms are properly set up
Plan, coordinate, and execute impactful company events and activities such as weekly in-office lunches, monthly birthday events, and other team-related activities
Serve as a point of contact for all vendors, candidates, and visitors in the office by greeting and checking them in, escorting them to the appropriate meeting room, and notifying their host
Enhance our brand representation by overseeing the ordering and management of company swag
Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues
Serve as point of contact for incoming phone calls, check voicemails for the main company line and notify the appropriate team members or departments
Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management

Must Haves:

1-3 years experience in office management, office operations, event coordination, executive assistant, or similar roles
Detail-oriented mindset and ability multi-task and prioritize tasks according to business needs
Ability to interact professionally with external customers, staff, and management, including members of senior management and government officials
Outstanding communication, both verbally and in writing
Collaborative attitude and commitment to fostering positive relationships across various departments and organizational levels
Ability to work independently and as part of a team
Flexible and can adapt to absorb new duties and responsibilities as you learn

Nice to Haves:

Prior experience working in Finance, Tech, or start-up
Tech savvy a plus