Operations Coordinator

Key Responsibilities:

Undergo Transportation Security Administration (TSA) training and Certifications
Communicated with customers, vendors, colleagues, agents, and all other parties involved to coordinate logistics, schedules, budgets, payments, etc.
Preparing estimates and project budgets
Researching and presenting transport schedules and routing options
Advise on appropriate packing solutions for fine art • Booking airfreight with airlines or steamship lines
Understand and carry out Export procedures
Understand Import and US Customs Procedures
Preparing Export Documentation such as AWBs, Delivery Orders, Packing Lists, etc.
Obtaining and preparing documents for US Customs Entries
Gain familiarity with all TSA compliance issues as they pertain to international shipments
Gain familiarity with USA permitting needs, including those of the US Fish and Wildlife Dept, the USDA, OFAC, and others.
Researching and compiling project schedules, shipping requirements, and deadlines
Creating and submitting invoices for services provided
Providing live documentation and courier assistance at JFK

Qualifications:

Must be open to change and an advocate for continuous improvement
Must be highly organized with the ability to multitask
Ability to work in a fast-paced and dynamic environment
Excellent communication skills
Must be results-oriented and willing to take ownership of all assigned projects
Team player with a positive attitude