Purchasing Agent

Job Responsibilities
The Purchasing Agent is responsible for:

Placing POs for Facilities, Product Development, Engineering and other departments with correct GL coding; reordering printed goods and packaging
Following up on open orders: confirming ship dates, maintaining the open order/ship date tracker, and updating Production on material status
Vendor and AP administration: new vendor setup, credit applications, tax exemption certificates, 3-way matching, clearing statements and credit holds
Securing freight quotes and pickups, tracking inbound shipments and exceptions, filing freight/damage claims, and shipping outbound samples
Filling sewing subcontractor material requests, tracking issued material, and reconciling contractor WIP reports against open orders
Obtaining and filing mill certifications, CoCs and lab test reports for every PO/lot, and chasing missing paperwork
Sending standard RFQs and compiling replies; requesting swatches and sample yardage; routing label artwork proofs between designers and printers
Routing shade bands, lab dips and first-article submissions to the Production and Quality Assurance teams
Preparing prepayment, wire and proforma requests; checking subcontractor invoices against aging reports for manager approval
Processing return authorizations and scrap/seconds paperwork; coordinating outside-processing jobs
Running daily shipment, stock and subcontractor stock reports in NetSuite, and flagging discrepancies and material delays early

Required Experience & Qualifications
4+ years in purchasing, procurement, supply chain or materials coordination; manufacturing, sewn products or apparel strongly preferred
Working knowledge of the full PO lifecycle: requisition, PO, receipt, 3-way match, and vendor/AP documentation
Hands-on ERP experience (NetSuite preferred) and strong Excel (lookups, pivot tables); quick to learn new systems
Highly organized and detail-oriented, with a record of accurate data entry and record-keeping across many open orders at once
Persistent, professional follow-up with suppliers by email and phone; responsive, clear written and verbal communicator
Familiarity with freight and logistics (parcel, LTL, international inbound) and basic textile terminology a plus
Enthusiastic daily user of AI and automation tools
Exposure to Berry Amendment, certificates of conformance or government contracting a plus