Administrative Assistant

Functions and Responsibilities
Job Summary
Under the supervision of the Dean of Community, Continuing Education and Workforce Development or designee, the administrative assistant is responsible for performing tasks and activities related to the support and operations of the Community, Continuing Education and Workforce area.

Please Note:
his position offers a competitive starting salary of $38,000 – $45,000, along with a comprehensive college benefits package.
Benefits include:
Health, dental, and vision coverage
Paid vacation, sick leave, and holidays
Pension and retirement plans
Tuition waiver programs
Opportunities for professional growth
Be part of a collaborative and mission-driven college community.
Supervisory Role
Oral and written instructions are received from the Dean of Community, Continuing Education and Workforce Development or designee. The Administrative Assistant may supervise support staff or student workers.
Duties & Responsibilities
1. Responsible for daily activities, including the appointment and admission of visitors, office operations and communication, ordering of supplies and referral of inquiries to the appropriate areas.

2. Provide assistance for administrative staff in the area to process forms and necessary reports.

3. Assist with logistics, scheduling, checking of instructors, classrooms, computer labs and curriculum.

4. Assist with selection and requisition of instructional materials, supplies, software, computer hardware and other related materials.

5. Assist with maintenance of an area wide calendar to assist with planning and implementation of public events, student graduations and develop accompanying promotional materials.

6. Assist with preparation of reports, support grant proposals and agreements with the various partners within the city, county, and state levels.

7. Assist with the production of enrollment reports, class lists, course descriptions and serve on the CCE Non-Credit Curriculum Committee.

8. Assist with the oversight for the preparation of contracts, billing and reports for funding reimbursements.

9. Attend meeting and workshops related to the area programs.

10. Prepare routine, special and ancillary reports as required.

11. Perform other related duties as assigned.
Physical Requirements
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential responsibilities and
functions of the job and are not meant to be all inclusive. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.
Unless reasonable accommodations can be made, while performing this job the staff member shall:
● Use strength to lift items needed to perform the functions of the job.
● Sit, stand and walk/move from place to place for required periods of
time.
● Move between buildings.
● Speak and hear, communicate using telephone and/or walkie talkie.
● Use close vision, color vision, peripheral vision and depth perception
along with the ability to focus vision.
● Communicate effectively in English, using proper grammar and
vocabulary.
● Reach with hands and arms and use hands and fingers to handle
objects and operate tools, including but not limited to, computers,
keyboards, telephones, calculators, and controls.
● Bend, twist, climb, push, pull, and lift.
Additional Requirements
Minimum Qualifications
Experience (number of years), Knowledge and/or Abilities
1. Associates degree.
2. Working knowledge of computer software applications, preferably the Microsoft Office suite of applications.
3. Demonstrated ability to work under pressure, prioritize assignments and to exercise good judgment at all times.
4. Excellent interpersonal skills.
5. Ability to communicate effectively, orally and in writing.
6. Ability to work in a multi-cultural environment.
Education Requirements Associate’s Degree
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)
Preferred Qualifications
Experience (number of years), Knowledge and/or Abilities
1. Associate’s degree in related area such as Business Administration.
2. Prior administrative assistant experience.
3. Familiar with academic database systems such as Ellucian Banner or Elevate.
Education Requirements Associate’s Degree
Licenses and Certifications (including e.g., CPR, first aid, driver’s license, etc.)