Administrative Coordinator II - Strategic Communications and External Relation

The primary purpose of this role is to coordinate a variety of administrative activities and complete basic internal communications work within the department. This position will provide support to the Strategic Communications and External Relations team and drive interdepartmental relations.

What You’ll Do

Coordinates and tracks departmental projects and related activities.
Manages incoming and outgoing communications, including emails and phone calls, and directs inquiries appropriately.
Collects and organizes information to support departmental initiatives and the development of materials.
Maintains accurate and organized files, media lists, databases, and departmental records.
Supports the planning and coordination of media events and works with the Events team to manage logistics.
Assists with drafting, preparing, and formatting marketing and communications materials, including presentations, daily news content, and newsletters.
Tracks project timelines, monitors progress, and provides updates to team members.
Supports website updates and content management following appropriate training.
Prepares departmental and leadership reports, including media coverage and social media analytics.
Monitors news sources to identify relevant information and media coverage.
Serves as a liaison between the department and key administrative areas, including Purchasing, Human Resources, IST, Accounting, and Payroll.
Adheres to University Hospital policies, compliance standards, the Code of Conduct, and Conflict of Interest requirements.
Maintains knowledge of applicable federal, state, and University Hospital regulations, policies, and requirements.
Qualifications
What You’ll Bring

Bachelor’s Degree plus at least one (1) year of administrative experience in marketing, communications, a government agency, university setting, or large business office.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Basic knowledge of social media platforms and digital marketing tools, including Instagram, LinkedIn, Facebook, and Canva.
Ability to effectively plan, organize, prioritize tasks, manage deadlines, and maintain calendars.
Strong organizational and multitasking skills with excellent attention to detail.
Strong written and verbal communication skills.
Ability to work effectively both independently and as part of a team.
Equivalent experience, education, and/or training may be substituted for the education requirement.

What We Offer

Medical & Prescription Drug Coverage
Dental & Vision Insurance
Health Savings Account (HSA) & Flexible Spending Account (FSA)
Short- & Long-Term Disability Insurance
Pension Plan
Pet Insurance
Employee Assistance Program (EAP)
Professional Development