Coordinator, Schaefer School of Engineering and Science

Working under the supervision of the Associate Director of Undergraduate Studies, the Coordinator provides administrative and office support to the Schaefer School’s Office of the Dean, Undergraduate Studies.

This is a part-time, fixed-term, hybrid position. Must have the ability to work weekdays (Wednesday and Friday availability preferred) from 9 a.m.-2 p.m., with off hours and weekends, as needed.

Essential Duties and Responsibilities

Provide administrative and logistical support for meetings, events, and committees (Dean’s Undergraduate Student Advisory Council (DUSAC), the SES Undergraduate Curriculum Committee (UGCC), Order of the Engineer ceremony, etc.) including, but not limited to:
Scheduling meeting/conference space(s)
Preparing, managing, and distributing meeting agendas and minutes
Coordinating catering/supply delivery logistics.
Maintain certificate and award templates and process award checks for special academic events and competitions, including:
Ansary Entrepreneurship Competition
Gallois Autonomous Robot Competition
Several endowed Senior Design awards
Coordinate job posting and onboarding of Adjunct Instructors, Teaching Assistants (TA), Lab Assistants (LA), and Course Assistants (CA) in Engineering Core courses.
Assist with Workday and Coursedog logistics regarding course section scheduling and instructor assignments.
Coordinate with the Associate Director and Schaefer School departments to ensure accurate TA, LA, and CA budgeting, time allocation, and payroll.
Maintain access information to facilities for Graduate and Teaching Assistants and Lab Monitors.
Perform other related duties, as needed.

Qualifications

Required Education: High School Diploma
Preferred Education: Bachelor’s degree or equivalent combination of education and experience.
Required Experience: 1 year of experience in an office setting
Preferred Experience: 1 year of experience in higher education

Required Knowledge, Skills and Abilities

A self-starter who demonstrates an ability to achieve goals and meet deadlines.
A high level of professionalism with strong interpersonal and organizational skills.
Ability to manage multiple tasks and projects with high attention to detail in a fast-paced environment.
Advanced understanding of the Microsoft Office suite, with particular proficiency in Word, Outlook, Excel, Teams, and PowerPoint.
Proficiency in virtual meeting platforms such as Zoom or MS Teams.
Possess excellent organizational, written, oral communication, and presentation skills
Skills in designing graphics for fliers and marketing using Canva and other applications, preferred.
Willingness to occasionally work evenings and weekendsExempt (Salary)