Proposal Coordinator

Description
We are seeking an organized, adaptable, and detail-oriented Proposal Writer to support business growth through the development of compelling, high-quality proposal responses for OneVeracity’s various solutions including Health Plan, VeracityRx and Onsite Health Centers. This role manages the proposal process from intake through submission and partners closely with the Director of Proposal Strategy, sales, marketing, and subject matter experts to deliver winning proposals. The ideal candidate is a strong writer, project manager, and collaborator who thrives in a fast-paced, growth-oriented environment and embraces AI and technology to improve efficiency and effectiveness.

Key Responsibilities

Manage the end-to-end proposal process, including RFPs, RFIs, questionnaires, finalist presentations, and other sales opportunities
Serve as the primary point of contact for proposal coordination, timelines, deliverables, and submissions
Draft, edit, and customize proposal content that clearly communicates OneVeracity's value and differentiators
Partner with the Director of Proposal Strategy to execute win themes, strategic messaging, competitive positioning, and proposal narratives
Coordinate with sales, marketing, finance, clinical, operations, and other subject matter experts to gather and validate content
Ensure all responses meet client requirements, brand standards, compliance expectations, and submission deadlines
Develop executive summaries, cover letters, and other client-facing content
Support daily sales quotes by gathering inputs, coordinating pricing and preparing proposal materials
Maintain and continuously improve the proposal content library, templates, and response repository
Conduct research to support proposal development, market positioning, and competitive differentiation
Leverage AI tools and emerging technologies to improve proposal quality, efficiency, content development, and knowledge management
Track proposal activity, maintain documentation, and identify opportunities to improve processes and scalability
Support proposal debriefs, win/loss reviews, and continuous improvement initiatives
Manage multiple projects simultaneously and adapt quickly to changing priorities in a fast-paced, high-growth environment
Support broader sales and marketing initiatives as business needs evolve
Perform other duties as assigned

Requirements
Bachelor's degree in Communications, Marketing, English, Journalism, Business, Healthcare Administration, or a related field
3-5 years of experience in proposal writing, proposal management, marketing communications, technical writing, sales enablement, or related roles
Exceptional writing, editing, proofreading, and verbal communication skills
Strong project management and organizational skills
Ability to manage multiple deadlines and competing priorities simultaneously
Strong attention to detail and commitment to quality
Experience collaborating across cross-functional teams and varying levels of leadership
Demonstrated ability to work independently in a remote environment while maintaining accountability and responsiveness
Advanced proficiency with Microsoft Word, PowerPoint, Excel, SharePoint, and Microsoft 365 tools
Comfort learning and adopting new technologies in a rapidly changing business environment