Billing & Contract Administrator

Description

Job description:

We are seeking a detail-oriented Billing & Contract Administrator to join our Administration team in Whippany, NJ. In this role, you will bill new deals, set up and maintain customer contracts, process payments from leasing partners, manage equipment lease returns, and help leadership keep every contract accurate and profitable.

This is a great opportunity for someone who enjoys working with numbers, staying organized, and solving problems in a fast-paced office environment.

Responsibilities:

Bill new deals and set up customer contracts accurately and promptly
Accurately complete monthly contract billing on schedule
Apply payments from leasing partners to corresponding invoices
Research and resolve payment discrepancies, identifying recurring issues and implementing preventative measures
Monitor past-due accounts, update contract status and keep receivables accurate and current
Review upcoming contract expirations with management and help identify renewal or upgrade opportunities
Lead monthly contract profitability reviews, recommending adjustments to improve margins and support new business
Manage the end-of-lease equipment return process with our warehouse team, ensuring deadlines are met
Maintain accurate contract records and return documentation
Prepare customer proposals, including more complex or customized proposals
Provide backup phone coverage for the service team as needed
Requirements

Requirements:

-2+ years of experience in billing, accounts receivable, or contract administration
-Strong attention to detail and accuracy with financial data
-Proficient in Microsoft Excel and comfortable learning new software
-Able to manage recurring deadlines and multiple priorities
-Clear, professional communication skills

***Experience in the copier, managed print services, or equipment leasing industry preferred - Full time in person-