Real Estate Paralegal

Job Summary

The Real Estate Paralegal provides essential support to attorneys in the Firm’s Real Estate practice group on complex, high-value commercial real estate transactions. The role encompasses end-to-end transactional support, including due diligence coordination, title and survey review, lease and loan document review, UCC filings, and full-cycle closing management. Key responsibilities include preparing and organizing closing documentation, reviewing settlement statements, monitoring title commitments and exceptions, and coordinating with title companies, surveyors, and other outside vendors to facilitate timely issue resolution and maintain transaction momentum.

This position manages high-volume matters in a fast-paced environment while maintaining strong attention to detail and accuracy. The Real Estate Paralegal prepares critical date summaries, assembles and distributes closing binders, maintains organized transaction files, and coordinates execution and closing logistics with clients, internal teams, opposing counsel, lenders, and escrow/settlement agents. The role also supports partners and senior associates on structured acquisitions, dispositions, and leasing matters, requiring strong technical, organizational, administrative, and prioritization skills, as well as consistent collaboration across all levels of the Firm.

Strong technical, organizational, and administrative skills are essential, as the role requires handling multiple matters simultaneously, prioritizing competing deadlines, and remaining flexible as deal needs evolve. Collaboration with firm personnel at all levels is integral to success in this position.

Essential Functions

Communicates regularly with the team. Double checks work product before presenting attorneys for review and again before sending or filing.

Conduct fact investigation and development, analysis and strategy, and document and file management.

Billing requirement of 1600 hours per year.

Must be available and able to work during core business hours.

Ability to work overtime, evenings, and weekends, as needed.

Required Qualifications

Minimum 5+ years of commercial real estate paralegal experience, including significant title and survey expertise.

Willingness and ability to work overtime, evenings, and weekends as business needs require.

Strong working knowledge of real estate documents, legal procedures, and municipal/governmental processes and requirements.

Highly organized and detail-oriented, with the ability to manage competing deadlines, prioritize effectively, and maintain accuracy under pressure.

Ability to handle multiple matters with shifting priorities, work independently, and exercise sound judgment in a fast-paced environment.

Excellent written and verbal communication skills, including exceptional spelling, grammar, punctuation, and precise proofreading ability.

Advanced proficiency in MS Word and Outlook, and comfort working in database/document management systems.

Consistently meets the Firm’s billable hours and utilization expectations.

Adheres to Firm best practices for daily time entry for client-billable work, as well as timekeeping, attendance, and time-off procedures.

Education

A high school diploma or equivalent is required, plus substantial and relevant work experience. A bachelor's degree or some college is preferred.

License and Certification

An ABA-approved paralegal certification is preferred.

Computer/Software Knowledge

Must have proficiency in Windows 11, Microsoft Outlook, Excel, PowerPoint, Adobe Acrobat Professional, Zoom, and Teams. Experience with TrueFiling, Relativity TextMap, CaseMap, PageVault, or other document management system is preferred. Must be able to quickly learn new skills and systems.