Program Assistant / Coordinator

About The Blue Card
The Blue Card is a national nonprofit providing financial assistance and support to Holocaust survivors in need across the United States. Through emergency aid, specialized programs, and Holocaust education, we help survivors live with dignity and preserve their stories for future generations.

Position Overview
The Program Assistant / Coordinator will provide operational support across The Blue Card’s programs, fundraising, and administrative functions, working directly with and reporting to the Executive Director. This hands-on role requires a calm, proactive self-starter who anticipates needs, exercises sound judgment and discretion, and follows projects through to completion. The ideal candidate will work independently within a small, collaborative team and grow with the organization over time.

Key Responsibilities
Support the planning and execution of special programs, including Passover assistance, financial aid distributions, and survivor engagement initiatives.
Coordinate logistics for fundraising events, supporting operations from planning through execution.
Follow up on and manage projects from start to finish, monitoring program timelines and tracking deliverables.
Maintain program records, databases, spreadsheets, and reports with accuracy and consistency.
Track program outcomes and assist in compiling impact reports.
Write reports and updates directly to the Executive Director.
Manage correspondence related to program initiatives with professionalism and care.
Anticipate the needs of the Executive Director and represent her with discretion, professionalism, and strong organization in internal and external interactions.
Serve as a warm and professional point of contact for survivors, volunteers, and donors.
Help organize and coordinate volunteer opportunities and community engagement activities.
Represent The Blue Card at outreach events when required.
Assist in preparing grant reports and maintaining accurate grant tracking and documentation.
Support donor cultivation and stewardship efforts through research, correspondence, and administrative follow-through.
Provide additional operational support as needed.

Qualifications
Calm, composed, and able to remain focused under pressure.
Proactive self-starter with a practical, resourceful approach and the ability to work with minimal guidance.
Strong ability to anticipate needs and act on them with sound judgment.
Excellent organizational skills, attention to detail, and discretion in handling sensitive information.
Ability to follow through and manage projects from start to finish, including maintaining detailed spreadsheets and tracking systems.
Excellent written and verbal communication skills, including the ability to engage sensitively with diverse audiences and write clear reports directly to the Executive Director.
Strong public speaking skills and the ability to write clearly and compellingly for different audiences and formats.
Warm, approachable manner, with the ability to build rapport and respond constructively to questions and challenges.
Proficiency in Microsoft Office and comfort learning new platforms, tools, and systems.
Ability to work independently and collaboratively within a small team.