Preschool Admin Assistant

Shoresh Preschool Administrative Assistant – Part-Time
Position Summary

Shoresh Preschool is seeking a reliable, organized, and detail-oriented Administrative Assistant to support the Director with the daily administrative and operational responsibilities of the school. This position will help ensure that student paperwork, billing, communications, supplies, office organization, and more are handled efficiently and accurately, allowing the Director to focus on school leadership, teachers, children, and families.

The ideal candidate is proactive, comfortable managing multiple tasks, and able to work independently while maintaining a warm, professional, and welcoming atmosphere for our school community.

Key Responsibilities
Administrative Support

Organize, maintain, and update school records, forms, files, and other paperwork.
Assist with enrollment documentation, student records, and staff paperwork.
Maintain organized filing systems, both digital and paper.
Assist with preparing, copying, distributing, and collecting school documents.
Help track important deadlines, forms, and required documentation.
Office Organization

Maintain an orderly, organized, and functional office space.
Organize office supplies, files, storage areas, and administrative materials.
Develop and maintain systems to improve office efficiency.
Assist with general office tasks and special projects as needed.
Billing and Financial Administration

Assist with preparing and sending tuition invoices and other billing communications.
Track payments, outstanding balances, and account information.
Maintain accurate billing records and assist with payment follow-up.
Communicate with families regarding billing questions in a professional and confidential manner.
Assist the Director with basic financial recordkeeping and reports.
Ensure all invoices are paid in a timely manner.
Reconcile credit card
Supply Ordering and Inventory

Monitor classroom and office supply levels.
Order and replenish supplies as needed and within established budgets.
Maintain an organized inventory of supplies.
Coordinate with teachers and staff regarding supply requests and purchasing needs.

Communication

Monitor and respond to routine school emails in a timely and professional manner.
Help manage incoming communications and direct questions to the appropriate person.
Draft, prepare, and distribute parent and staff communications as requested.
Assist with maintaining email lists, contact information, and communication records.

General School Support

Provide administrative assistance to the Director and teaching staff as needed.
Help coordinate school events, meetings, and special projects.
Maintain confidentiality regarding student, family, staff, and financial information.
Identify tasks that need attention and take initiative to help keep daily operations running smoothly.
Support teaching staff with covering classroom during time off or breaks, research, copying, bringing children to the bathroom or changing diapers, etc
Support After care staff and students with assistance in transitions, supplies or bathroom needs.
Work with parent committee to coordinate fundraisers and events
Be available to work fundraisers and events

Qualifications
Strong organizational and time-management skills.
Excellent attention to detail and follow-through.
Proficiency with word processing, spreadsheets, and general office software.
Comfortable learning and using school management and billing systems.
Strong written and verbal communication skills.
Ability to prioritize tasks, manage multiple responsibilities, and work independently.
Friendly, professional, and approachable manner.
Experience in an office, school, preschool, or administrative setting preferred.