Full Charge Bookkeeper and Donor Manager

The Full-Charge Bookkeeper & Donor Manager will oversee the organization's complete bookkeeping cycle, including accounts payable, accounts receivable, donations, budgets, expenses, credit cards, reconciliations, and financial reporting.

In addition, this individual will manage the financial aspects of donor relationships, including donation processing, pledge tracking, donor collections, contribution records, receipts, acknowledgments, and ongoing donor follow-up.

This role requires someone who can balance meticulous financial management with professional, thoughtful donor communication, while maintaining effective systems that ensure accuracy, accountability, and efficiency.

The successful candidate will be a trusted member of the organization's administrative team, working closely with leadership and taking significant ownership of both financial operations and donor management responsibilities.

Key Responsibilities

• Oversee all day-to-day bookkeeping and financial operations, including accounts payable, accounts receivable, deposits, expenses, and reconciliations.
• Maintain accurate and organized financial records in QuickBooks, including bank accounts, credit cards, and general ledger transactions.
• Manage organizational spending, vendor payments, invoices, receipts, and expense tracking.
• Assist with budgets, monitor cash flow, and prepare financial reports and summaries for leadership.
• Oversee the recording, processing, and reconciliation of all donations and contributions.
• Manage donor financial records, including pledges, outstanding balances, recurring donations, and payment schedules.
• Coordinate donor communications, including pledge follow-ups, collections, donation receipts, acknowledgments, and thank-you correspondence.
• Maintain accurate and consistent financial and donor records across QuickBooks, Salesforce, and other organizational systems.
• Develop and maintain efficient financial processes, identify discrepancies, and ensure timely follow-through on financial responsibilities.
• Coordinate with external accountants and financial professionals as needed.

Qualifications & Experience

• Minimum 5 years of hands-on bookkeeping experience, preferably in a full-charge or senior bookkeeping role.
• Advanced proficiency in QuickBooks and Microsoft Excel.
• Strong understanding of accounts payable, accounts receivable, reconciliations, budgeting, and financial reporting.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities independently.
• Highly tech-savvy, efficient, proactive, and comfortable learning new systems.
• Excellent communication skills and a professional, personable approach to donor interactions.
• Strong judgment, discretion, accountability, and consistent follow-through.
• Experience with nonprofit bookkeeping, donor management, and Salesforce is a plus.