People Operations Coordinator

The People Operations Coordinator is an entry level position which will support all aspects of the People Ops Team at Haymarket as required. This position reports into the Head of People. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office depending on business needs.

Role & Responsibilities:

Handle various HRIS, Business Travel and PO/T&E systems data entry for onboarding, offboarding and status change processes.
Maintain all employee personnel files in HRIS system
Answers frequently asked questions from employees relative to standard policies, time off, benefits, etc.
Monitor shared HR inbox and forward emails to the appropriate contacts as necessary
Assist the Talent Acquisition Manager with interview calendar management, internship program coordination, and other related recruiting communications
Provide written and verbal employment verifications
Create/Execute onboarding schedules and experience for new hires
Assist with the preparation of reports such as new hire, turnover, benefits and EEOC reports (ad hoc reports, monthly Guardian census, EEO-1 reports, etc)
Manage the employee onboarding and termination process and liaise with the IT team regarding employee access and equipment (employee new hire forms, employee termination request forms, FedEx labels, etc)
Conduct audits of weekly timesheets for full-time non-exempt employees in Business World
Track weekly timesheets and approvals for interns and part-time employees
Update and maintain several HR & Benefit process and tracking worksheets
Track wellness program expenses and submit expense reports to Cigna for reimbursement
Coordinate logistics, calendar management and communication for the Wellness and Learning and Development programs
Condeco desk booking management: run daily attendance report
Assist People Ops Manager with employee engagement programs and initiatives
Other projects and admin responsibilities as assigned

Skills and Requirements:

A Bachelor’s Degree in a related field
1-2 years of experience in a People Ops/HR function
Proficiency using a variety of computer software applications, especially Google Docs and Microsoft Suite, Adobe Suite, Knowledge of HRIS system, ADP Workforce Now, a plus.
High level of interpersonal skills to handle sensitive and confidential situations and documentation.
High attention to detail with large volumes of data, execution with minimal errors.
Curious, Collaborative, and Resourceful. Ability to critically think and problem solve.
Excellent verbal and written communication skills.