OFFICE ADMINISTRATOR

Job Summary
A Staffing Coordinator / Office Administrator supports concession and event operations by coordinating employees, maintaining schedules and records, and handling day-to-day administrative tasks.

Coordinate employee staffing and schedules for events and concession operations.
Assign employees to positions and locations based on operational needs.
Track employee attendance, call-offs, late arrivals, and schedule changes.
Communicate schedules and event information to employees and supervisors.
Help fill staffing shortages by contacting available employees and coordinating replacements.
Maintain employee records, schedules, and administrative files accurately and confidentially.
Assist with onboarding and new-hire paperwork, training schedules, and required documentation.
Prepare timesheets and verify hours worked for payroll processing.
Answer phone calls, emails, and employee questions and direct issues to the appropriate supervisor or manager.
Prepare reports, spreadsheets, forms, and other office documents as needed.
Maintain office supplies and assist with ordering administrative materials.
Coordinate meetings, training sessions, and staff communications.
Support managers and supervisors with administrative and staffing needs.
Maintain organized filing systems for personnel and operational documents.
Assist with event preparation, including staffing lists, contact information, and operational paperwork.
Help ensure staffing policies and administrative procedures are followed consistently.
Process invoices in a timely manner.
Performs other duties as assigned.