AP Supervisor

Position Overview

A growing retail and e-commerce organization is seeking an experienced AP Supervisor to help lead the day-to-day Accounts Payable function. Reporting to the AP Manager, this role will partner closely with the AP Lead while overseeing the workflow of an overseas clerical team to ensure invoices and payments are processed accurately and on time.

This is an excellent opportunity for someone who enjoys working in a high-volume environment, has a strong understanding of the full AP cycle, and is looking to take on leadership responsibilities. The ideal candidate is detail-oriented, organized, and proactive, with strong communication skills and a continuous improvement mindset.

Responsibilities

Direct and review the work of the overseas clerical team, including assigning tasks, answering questions, and ensuring accuracy

Partner with the AP Lead to manage daily Accounts Payable operations and maintain workflow efficiency

Reconcile vendor invoices against purchase orders and receiving documentation

Investigate and resolve invoice discrepancies, matching issues, and payment exceptions

Prepare, review, and process payment runs including ACH, checks, and wire transfers

Serve as a primary point of contact for vendors and internal stakeholders regarding AP-related inquiries

Review vendor statements and reconcile account balances as needed

Support month-end close activities including AP aging reviews, reconciliations, and reporting

Monitor accounting records and identify discrepancies, irregularities, or outstanding issues

Assist the AP Manager with process improvements, automation initiatives, and special projects

Qualifications

1+ years of Accounts Payable experience; prior lead or supervisory experience is a plus

Strong understanding of invoice matching, purchase orders, receiving documentation, and discrepancy resolution

Experience reconciling vendor accounts and maintaining accurate financial records

Strong proficiency in Microsoft Excel, including Pivot Tables and lookup functions

Experience working with ERP systems or accounting software

Strong analytical, organizational, and problem-solving skills

Excellent attention to detail and ability to identify inconsistencies in financial data

Clear communicator who is comfortable interacting with vendors and internal stakeholders

Ability to manage multiple priorities in a fast-paced environment

Accounting, Finance, or Business degree preferred but not required

Compensation & Benefits

$80,000-$100,000 salary based on experience

Comprehensive benefits package and remote Fridays

Paid time off and company holidays

Professional development and career growth opportunities within the accounting organization

Collaborative and supportive accounting team environment

About the Employer

The employer is a longstanding New York-based retail and e-commerce organization serving photographers, filmmakers, creative professionals, educational institutions, and businesses nationwide. What began as a single Manhattan storefront has evolved into a multifaceted operation that includes retail, rentals, photo services, and a large-scale e-commerce business. The organization remains family-founded and values operational excellence, customer service, and long-term employee development.