Project Coordinator

WHAT YOU’LL DO:

Project Coordination and Management Support

Support Engagement Managers and consulting teams with day-to-day project coordination and administrative project management activities.

Maintain project plans, timelines, task trackers, deliverable logs, and action-item lists.

Monitor deadlines, track project milestones, and proactively follow up with team members on outstanding assignments.

Participate in internal and client meetings, documenting key discussions, decisions, action items, and next steps.

Prepare meeting agendas, coordinate scheduling and logistics, and distribute meeting materials and follow-up communications.

Assist with project status reporting, including tracking deliverables, identifying potential risks, and communicating updates to project leads.

Data Management and Reporting

Perform data entry, validation, cleaning, and organization using spreadsheets, databases, and project management systems.

Conduct basic quantitative analysis and summarize findings using Microsoft Excel and other analytical tools.

Compile information from multiple sources into organized datasets, reports, presentations, and project materials.

Develop, maintain, and update project trackers, dashboards, and recurring status reports.

Perform quality assurance reviews to ensure accuracy, consistency, and completeness of project data and deliverables.

Support research, information gathering, and other analytical activities as needed.

Document and Information Management

Organize and maintain project documentation, shared folders, document repositories, and collaboration platforms.

Apply consistent file naming, version control, and document management practices.

Maintain accurate and accessible records, including meeting notes, client materials, deliverables, and internal working documents.

Assist with formatting, proofreading, and quality reviews of PowerPoint presentations, Word documents, and Excel workbooks.

Create and maintain templates, standard operating procedures, and reusable project resources.

Ensure consulting teams have timely access to accurate, current project information.

Project Operations and Administrative Support

Assist with project initiation, team onboarding, resource coordination, and project closeout activities.

Support project financial administration, including time tracking, invoicing coordination, and maintaining project-related records.

Update project management systems, resource trackers, and administrative databases.

Coordinate operational requests and information sharing across internal departments and consulting teams.

Identify opportunities to improve recurring processes, enhance project organization, and reduce administrative workload.

Provide flexible operational support across multiple engagements, adjusting priorities based on evolving project and business needs.

WHAT YOU’LL BRING:

Exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities simultaneously.

Excellent written and verbal communication skills, including the ability to prepare accurate meeting notes, status updates, and professional correspondence.

Strong proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.

Comfort working with spreadsheets, managing data, and performing basic quantitative analysis.

Demonstrated ability to work independently, manage competing deadlines, and follow through on assignments with minimal oversight.

Strong problem-solving skills, sound judgment, resourcefulness, and the ability to anticipate project needs.

A proactive, service-oriented approach and commitment to supporting team effectiveness.

Professionalism, discretion, and the ability to handle confidential client and organizational information.

Adaptability and a willingness to learn new technologies, systems, and processes.

A collaborative mindset and the ability to build effective working relationships across teams.

EDUCATION AND EXPERIENCE:

Bachelor's degree or an equivalent combination of education and relevant professional experience required.

One (1) or more years of experience in project coordination, project administration, operations, consulting, or professional services preferred.

Experience supporting multiple projects, teams, or stakeholders in a fast-paced professional environment preferred.

Familiarity with project management and collaboration tools such as Smartsheet, Microsoft Teams, SharePoint, or comparable platforms preferred.

Experience with project tracking, reporting, dashboard maintenance, or data management preferred.

Exposure to time tracking, invoicing, project financial administration, or professional services management systems is a plus.

Previous experience in management consulting, client services, or another project-based professional environment is preferred.

Qualifications
Experience
Required
1-3 years:
experience in project coordination, project administration, operations, consulting, or professional services