Recruiting Coordinator

Responsibilities

Join Related’s Talent Acquisition team in New York as a Recruiting Coordinator!

This is an exciting opportunity to play a key role in the full hiring process, from coordinating interviews and delivering an exceptional candidate experience to facilitating onboarding and supporting the day-to-day operations of our recruiting function. You’ll also contribute to the business side of Talent Acquisition, managing vendor relationships, tracking expenses, supporting reporting, and helping keep our processes running efficiently.

If you’re highly organized, detail-oriented, and enjoy balancing multiple priorities while working with people across the business, this role offers the opportunity to make a meaningful impact on how we attract and hire talent at Related.

In this role, you'll play an important part in delivering seamless hiring experience while supporting the day-to-day operations of our recruiting function. You'll work closely with recruiters, hiring managers, candidates, and internal business partners to coordinate interviews, manage pre-employment screening, facilitate onboarding, and ensure a smooth transition from candidate to new hire.

Beyond traditional recruiting coordination, this position also supports the business operations of Talent Acquisition, including job board advertising, staffing agency administration, vendor billing, expense tracking, and reporting.

We're looking for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and can balance multiple priorities while providing exceptional service. If you're someone who thrives on organization, enjoys working with people and data, and likes keeping processes running smoothly, this could be a great opportunity for you.

Responsibilties include:

Recruiting Coordination and Candidate Experience

Coordinate interviews, manage scheduling logistics, and communicate with candidates, recruiters, and hiring managers.
Provide a welcoming and professional experience for candidates throughout the interview and hiring process.
Prepare offer letters following internal approvals and monitor offer status through completion.
Coordinate pre-employment background checks, track outstanding requirements, and communicate updates to recruiters and hiring managers.
Partner with internal teams, including Legal, to facilitate background screening reviews and resolve outstanding issues.
Maintain accurate candidate and hiring information in our applicant tracking system (iCIMS).

New Hire Onboarding

Coordinate the onboarding process from offer acceptance through the employee's first day.
Ensure new hires complete all required employment documents and preboarding requirements.
Process new hire information through iCIMS and UKG, ensuring accuracy and timely completion.
Coordinate employment eligibility verification (Form I-9) in accordance with applicable requirements.
Partner with hiring managers, IT, and training teams to ensure new hires are prepared for their first day.
Communicate orientation schedules, first-day instructions, and onboarding details to new employees.
Maintain accurate recruiting records and ensure filled requisitions are properly closed in iCIMS.

Recruiting Operations and Vendor Management

Manage job postings across the company careers website and external job boards, including LinkedIn and Indeed.
Monitor job board subscriptions, sponsored postings, advertising expenses, and renewal dates.
Track job advertising performance and assist with evaluating recruiting sources and spending.
Maintain staffing agency agreements, including placement fees, contract terms, and guarantee periods.
Coordinate new and renewed staffing agency agreements with internal stakeholders.
Verify agency candidate submissions and assist with resolving vendor-related questions.

Billing, Reporting, and Administrative Support

Review, reconcile, and process recruiting-related invoices, including staffing agency fees, job board advertising, and other vendor expenses.
Verify invoice accuracy and allocate expenses to the appropriate property, market, or cost center.
Identify billing discrepancies and work with vendors to resolve issues.
Maintain accurate records of recruiting expenses and support monthly billing and budget tracking.
Prepare recruiting reports and analyze hiring activity, recruiting expenses, and vendor performance.
Use Excel to organize data, reconcile information, and develop reports that support recruiting operations.
Assist with recruiting events, job fairs, and other Talent Acquisition initiatives.