AP Supervisor

Position Overview

A growing retail and e-commerce organization is seeking an experienced AP Supervisor to help lead the day-to-day Accounts Payable function. Reporting to the AP Manager, this role will partner closely with the AP Lead while overseeing the workflow of an overseas clerical team to ensure invoices and payments are processed accurately and on time.

This is an excellent opportunity for someone who enjoys working in a high-volume environment, has a strong understanding of the full AP cycle, and is looking to take on leadership responsibilities. The ideal candidate is detail-oriented, organized, and proactive, with strong communication skills and a continuous improvement mindset.

Responsibilities

• Direct and review the work of the overseas clerical team, including assigning tasks, answering questions, and ensuring accuracy
• Partner with the AP Lead to manage daily Accounts Payable operations and maintain workflow efficiency
• Reconcile vendor invoices against purchase orders and receiving documentation
• Investigate and resolve invoice discrepancies, matching issues, and payment exceptions
• Prepare, review, and process payment runs including ACH, checks, and wire transfers
• Serve as a primary point of contact for vendors and internal stakeholders regarding AP-related inquiries
• Review vendor statements and reconcile account balances as needed
• Support month-end close activities including AP aging reviews, reconciliations, and reporting
• Monitor accounting records and identify discrepancies, irregularities, or outstanding issues
• Assist the AP Manager with process improvements, automation initiatives, and special projects

Qualifications

• 1+ years of Accounts Payable experience; prior lead or supervisory experience is a plus
• Strong understanding of invoice matching, purchase orders, receiving documentation, and discrepancy resolution
• Experience reconciling vendor accounts and maintaining accurate financial records
• Strong proficiency in Microsoft Excel, including Pivot Tables and lookup functions
• Experience working with ERP systems or accounting software
• Strong analytical, organizational, and problem-solving skills
• Excellent attention to detail and ability to identify inconsistencies in financial data
• Clear communicator who is comfortable interacting with vendors and internal stakeholders
• Ability to manage multiple priorities in a fast-paced environment
• Accounting, Finance, or Business degree preferred but not required

Compensation & Benefits

• $80,000-$100,000 salary based on experience
• Comprehensive benefits package and remote Fridays
• Paid time off and company holidays
• Professional development and career growth opportunities within the accounting organization
• Collaborative and supportive accounting team environment

About the Employer

The employer is a longstanding New York-based retail and e-commerce organization serving photographers, filmmakers, creative professionals, educational institutions, and businesses nationwide. What began as a single Manhattan storefront has evolved into a multifaceted operation that includes retail, rentals, photo services, and a large-scale e-commerce business. The organization remains family-founded and values operational excellence, customer service, and long-term employee development.