Assistant

Executive & Personal Assistant to Founder

Employment Type: Full-Time, In-Person
Schedule: Monday–Friday, Full Workdays (Exact Hours to Be Discussed)
Salary: Based on Experience

Position Overview

A growing luxury real estate company is seeking a highly organized, proactive, and dependable Executive & Personal Assistant to work directly with its founder.

This position combines executive administrative support, personal assistance, scheduling, client communication, and business operations. The ideal candidate is detail-oriented, resourceful, professional, and comfortable managing multiple responsibilities in a fast-paced environment.

This is an excellent opportunity for a motivated individual or recent graduate looking to gain hands-on experience in business operations, client relations, executive management, and luxury real estate while working closely with company leadership.

Key Responsibilities Executive & Administrative Support

• Manage and coordinate the founder's calendar, appointments, meetings, and daily schedule.

• Organize emails, correspondence, and routine communications.

• Draft professional emails and assist with written communications.

• Track important deadlines, action items, and follow-ups.

• Maintain organized files, contact records, and task lists.

• Utilize Google Workspace and Monday.com to manage schedules, projects, and administrative responsibilities.

• Assist with research, presentations, client materials, and special projects.

• Help prioritize daily responsibilities and ensure important tasks are completed on time.

Personal Assistance & Coordination

• Coordinate travel arrangements, reservations, and personal appointments.

• Assist with personal scheduling and errands as needed.

• Anticipate upcoming needs and proactively address scheduling conflicts or outstanding tasks.

• Maintain confidentiality when handling personal and professional information.

• Provide flexible support to help the founder manage a busy schedule efficiently.

Client & Business Operations Support

• Communicate professionally with clients, vendors, and internal team members.

• Assist with coordinating meetings and client-related activities.

• Support administrative projects related to luxury real estate operations.

• Maintain accurate records and ensure timely follow-up on outstanding matters.

• Work closely with the founder to support business priorities and daily operations.

• Identify opportunities to improve organization, efficiency, and workflow.

Qualifications

• Entry-level candidates and recent college graduates are encouraged to apply.

• Previous executive assistant or real estate experience is not required.

• Excellent organizational skills and strong attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple priorities and adapt to changing schedules.

• Professional, dependable, and resourceful.

• Strong follow-through and ability to complete tasks independently.

• Ability to handle confidential information with discretion and sound judgment.

• Comfortable using technology and learning new software.

• Familiarity with Google Workspace and Monday.com is a plus.

• Previous internship, administrative, customer service, or campus leadership experience is valued.

• Strong work ethic, positive attitude, and willingness to learn.

• Ability to anticipate needs, take initiative, and solve problems proactively.