Executive Assistant

Job description

Executive Assistant to COO (Operations & Technology Focus) Brooklyn, NY (On-Site) $125,000 Position Overview We are seeking a highly capable, proactive Executive Assistant to support the COO of a growing real estate development and property management company. This role blends high-level administrative execution with operational and technology-driven impact. You will own the day-to-day coordination, communication, and follow-through that keeps the business running smoothly—while also helping improve systems, tools, and long-term operational efficiency. Key Responsibilities Manage scheduling, calendars, and daily coordination for the COO Handle ongoing tasks, deadlines, and follow-ups across departments Ensure nothing falls through the cracks across day-to-day operations Assist with communication, documentation, and internal coordination Support projects across development, property management, and internal operations Technology & Systems Identify opportunities to improve workflows through technology Work with tools like property management systems, bookkeeping platforms, and internal software Help evaluate and implement tools (e.g., e-signature, automation, AI tools) Support reporting, data organization, and operational visibility over time Requirements 2+ years of experience in an administrative, operations, or support role Strong organizational skills with ability to manage multiple priorities Tech-comfortable (quick learner with systems, software, and tools) Strong communication skills — clear, professional, and responsive High attention to detail and strong follow-through Ability to work in a fast-paced, highly collaborative, in-office environment Email resume to: [email protected]