Purchasing Accountant

Description
The Purchasing Accountant has the primary responsibility for placing orders for various departments, creating Purchase Orders and performing various accounting duties as assigned.

PRIMARY DUTIES AND RESPONSIBILITIES:
? Create Purchase Orders for items to be purchased.
? Place orders for various supplies, tools, and articles approved for use by departments.
? Close Purchase Orders for items not purchased after 60 – 90 days.
? Set and enforce vendor-selection standards as required.
? Setup vendors in accounting software using W-9 information.
? Research and resolve pricing matters, product discrepancy, and other issues with purchases made or items received.
? Coding for all Credit Card statements and record related journal entries.
? Create and update Profit & Loss Statements for company events and department budgets as assigned.
? Collect cash advance receipts and/or reimbursements and record associated journal entries.
? Prepare balance sheet account analysis and reconciliations.
? Prepare and review bank reconciliations.
? Prepare monthly financial statements, reports and records by collecting, analyzing and summarizing account information.
? Make travel reservations for company events/employees as assigned (airfare, vehicle rental, hotel etc).
? Cross train to back up the accounting front desk receptionist in specified administrative tasks.
? Update and maintain Standard Operating Procedures (SOP’s) pertaining to job.
? Record shipping and tax revenue on bookstore sales.
? Other duties as assigned.

Requirements
Education
Bachelor's degree in Accounting, Business Administration, or a related field required.
Experience
Minimum of two (2) years of purchasing, accounting, or related financial experience.
Knowledge, Skills & Abilities
Strong understanding of purchasing and accounting principles.
Excellent organizational and time management skills with the ability to manage multiple priorities.
Strong analytical, mathematical, and problem-solving abilities.
Exceptional attention to detail and accuracy.
Strong data entry and recordkeeping skills.
Ability to meet deadlines and work with a sense of urgency.
Excellent interpersonal and communication skills.
Proficiency in Microsoft Excel and Microsoft Office applications.
Experience using accounting software preferred.
Preferred Qualifications
Experience preparing financial reports, reconciliations, and journal entries.
Experience processing purchase orders and vendor management.
Experience working in a nonprofit, church, or mission-driven organization is a plus.
Ability to maintain confidentiality and exercise sound judgment when handling financial information

Key Responsibilities
Create and process purchase orders for approved departmental purchases.
Purchase supplies, equipment, tools, and other approved items for various departments.
Monitor and close outstanding purchase orders after 60–90 days when appropriate.
Establish and maintain vendor records, including setup using W-9 documentation.
Research and resolve pricing discrepancies, purchasing issues, and vendor concerns.
Code corporate credit card statements and prepare related journal entries.
Prepare and update Profit & Loss statements for departmental budgets and company events.
Collect and reconcile cash advance receipts and reimbursements.
Prepare balance sheet account analyses and account reconciliations.
Prepare and review monthly bank reconciliations.
Assist with the preparation of monthly financial statements, reports, and supporting documentation.
Coordinate travel arrangements for employees and company events, including airfare, hotels, and rental vehicles.
Cross-train to provide backup support for Accounting front desk administrative functions.
Maintain and update departmental Standard Operating Procedures (SOPs).
Record shipping and sales tax revenue related to bookstore sales.
Perform other duties as assigned.