Property Coordinator

Using Breaking Ground's Asset Management database and Maintenance Connection, the Property Coordinator manages tenant work orders, communicates with social services staff, and clients/tenants regarding their apartment-related questions and concerns. The incumbent will maintain accurate and timely records, coordinate scheduling with city agencies, landlords and clients to ensure that apartments meet inspection standards.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Develop and maintain effective, professional relationships with landlords, building supers and management companies for buildings which house scatter site clients.
Ensure apartment turnovers are timely and effective including freshly painted, cleaned, equipped with keys, working appliances and furniture, activated utility accounts
Conduct and maintain record of apartment inspections to ensure that units are well-maintained and meet Breaking Ground and NYC housing standards
Record, track, monitor, and report on repairs through completion
Participate in interdisciplinary meetings to address client apartment issues, communicate important client apartment issues
Serve as main point of contact for Superintendents and property managers to ensure timely completion of repairs and other issues as required
Assist staff in the tenant move-out process by preparing surrender agreements, scheduling move-outs in resident management software, and effectively communicating any changes as needed
Support the Assistant Director as needed with lease renewals, client communication, and other related tasks
Perform other duties as required
MINIMUM QUALIFICATIONS:

High school diploma or equivalent
Strong preference for knowledge of supportive or subsidized housing programs in New York City and prior experience in property management. Experience working with special needs populations Experience in facilities-related positions
Facilities/Maintenance background, basic repair skills
Strong organizational and interpersonal skills; Ability to handle multiple high priority tasks simultaneously; Strong oral and written communication
Current and active New York Notary preferred
Valid NY or NJ driver’s license with a good driving record, as defined by Breaking Ground is preferred
Bi-lingual preferred