Onsite Travel Specialist

Duties and responsibilities

Reviews and books all travel requests for the department population including flights, hotels, and rental cars
Facilitates distribution of per diem cards to employees on travel assignments
Trains Onsite Leaders on Company reimbursement software processes and deadlines
Represents department for any questions regarding travel, reimbursement, and Company travel-related software
Maintain a partnership with Onsite Supervisor to manage travel extensions or time-sensitive situations as needed
Responsible for supporting all department travel, including weekend and after hour travel support to meet department goals and project deadlines.
Ability to handle pay-related tasks such as payment issues and submission of Travel Incentive uploads to Payroll
Maintains accurate record keeping and data management, tracking all travel arrangements via Excel Spreadsheets
Adhere to the Company’s Code of Conduct and policies and maintain HIPAA compliance
Assist with additional work duties or responsibilities as evident or required

Qualifications

High School Diploma or equivalent required
Experience working with Concur system preferred
2 years' experience booking domestic travel preferred
Experience in a healthcare environment preferred
Demonstrate accuracy and attention to detail
Strong verbal and written communication skills in English
Must be detail oriented and possess good organization skills
Able to interpret and communicate information accurately
Reliable and dependable work ethic and attendance
Possess good judgement, patience, and diplomacy
Intermediate computer skills including Windows based applications (Word, PowerPoint, Excel, and Outlook) and the ability to perform other basic computer functions and trouble shooting
Ability to work in a fast-paced, results-based environment