Office Manager

A well-established community-based organization and private school in Bayside, Queens is seeking an organized, proactive, and personable Office Manager to oversee the day-to-day administrative operations of the school and support its leadership team. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an organization running efficiently. The ideal candidate is detail-oriented, resourceful, and possesses strong interpersonal and organizational skills.

Responsibilities:

Provide administrative and executive support to the Executive Director and school leadership team

Answer phones, respond to emails, and manage general office correspondence

Coordinate meetings, school tours, and building usage schedules

Create and maintain organized filing systems and office records

Process incoming and outgoing mail

Issue and track building keys

Order office and school supplies

Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel

Welcome and assist students, parents, staff, visitors, and community members

Monitor visitor procedures and maintain building security protocols

Collaborate with leadership on emergency preparedness and building safety procedures

Assist with bookkeeping, invoicing, and collections

Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs

Provide cross-functional administrative support as needed

Perform other duties as assigned

Qualifications:

Previous office management or administrative experience preferred

Excellent verbal and written communication skills

Strong organizational and time management abilities

Exceptional attention to detail

Friendly, professional, and customer-service oriented

Ability to multitask in a fast-paced environment

Proficient in Microsoft Office and Google Workspace

Bookkeeping or accounting knowledge is a plus

Experience working in a school or nonprofit environment is a plus