Office Manager

A well-established community-based organization and private school in Bayside, Queens is seeking an organized, proactive, and personable Office Manager to oversee the day-to-day administrative operations of the school and support its leadership team. This is an excellent opportunity for someone who enjoys wearing multiple hats, thrives in a collaborative environment, and takes pride in keeping an organization running efficiently. The ideal candidate is detail-oriented, resourceful, and possesses strong interpersonal and organizational skills.
Responsibilities:
Provide administrative and executive support to the Executive Director and school leadership team
Answer phones, respond to emails, and manage general office correspondence
Coordinate meetings, school tours, and building usage schedules
Create and maintain organized filing systems and office records
Process incoming and outgoing mail
Issue and track building keys
Order office and school supplies
Oversee day-to-day building maintenance and coordinate maintenance staff and security personnel
Welcome and assist students, parents, staff, visitors, and community members
Monitor visitor procedures and maintain building security protocols
Collaborate with leadership on emergency preparedness and building safety procedures
Assist with bookkeeping, invoicing, and collections
Prepare and submit government grant applications and NYC contract documentation, including Department of Education transportation and meal funding programs
Provide cross-functional administrative support as needed
Perform other duties as assigned
Qualifications:
Previous office management or administrative experience preferred
Excellent verbal and written communication skills
Strong organizational and time management abilities
Exceptional attention to detail
Friendly, professional, and customer-service oriented
Ability to multitask in a fast-paced environment
Proficient in Microsoft Office and Google Workspace
Bookkeeping or accounting knowledge is a plus
Experience working in a school or nonprofit environment is a plus